EXECUTIVE II (RECORDS)
Harrisburg, IL, US, 62946
Job Requisition ID: 51072
Opening Date: 10/30/2025
Closing Date: 11/14/2025
Agency: Department of Juvenile Justice
Class Title: EXECUTIVE II - 13852
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary is $6,589/month (Step 1b); CBA applies; Full Range: $6,589-$9,974
Job Type: Salaried
Category: Full Time
County: Saline
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
The Department of Juvenile Justice is seeking a motivated and experienced individual to serve as Executive II in records department. This position is under the supervision of the Clinical Services Supervisor and will manage the Records Office and the office staff. The incumbent in this position will plan, organize, and direct the Record Office. The ideal candidate for this position will have great attention to detail, be able to monitor and manage multiple tasks simutaneously, have an apptitude for numbers/calculations, and have great communication skills. We encourage all qualifed and interested individuals to apply!
Essential Functions:
- Plans, organizes, and directs the Record Office at Illinois Youth Center Harrisburg (IYC Harrisburg)
- Serves as working supervisor
- Oversees sentence calculations for revocation and restorations of good conduct credits for accuracy
- Responsible for youth master file retention and accuracy
- Prepares reports requested from administrative staff
- Performs other duties as requied or assigned, which are reasonably within the scope of the duties enumerated above
Minimum Qualifications:
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
- Requires two (2) years of responsible administrative experience in a public or business organization.
Preferred Qualifications (In Order of Significance):
- Extensive knowledge of the principles and practices of public and business administration.
- Working knowledge of the functions of state government and of the character of relationships between the executive branch with the other branches, and between the State and higher and lower levels of government.
Conditions of Employment:
- Ability to pass the IDOC/IDJJ background check.
- Requires the ability to pass an IDJJ/IDOC drug screening.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois’ communities.
Work Hours: 8am-4pm Monday-Friday; Saturday/Sunday/Holidays off
Work Location: 1201 W Poplar St, Harrisburg, Illinois, 62946
Agency Contact: IDJJ Springfield Office Human Resources
Email: DJJ.HumanResources@Illinois.gov
Posting Group: Leadership & Management; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Carbondale