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Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 23, 2023

Hillsboro, IL, US, 62049

Job Requisition ID:  26736

Agency :  Department of Corrections -Graham Correctional Center
Closing Date/Time: 11:59 pm,  06/08/2023
Salary:   Anticipated starting salary $3,720/month; CBA Applies; Full Range $3,720 - $5,144/month  
Job Type:   Salaried Full Time  
County:   Montgomery  
Number of Vacancies:   1  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

"Qualifying state employees in the Upward Mobility Program should follow the Upward Mobility Policy Guidelines when applying for this title.”

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number: 26736 

Position Overview

As part of the Business Office Team, as Timekeeper you will hold a primary role in the processes that ensure Graham Correctional Center staff and contractual employees are compensated accurately and timely.  You will have access to confidential employee information that is of great importance to our staff, and they will count on you to ensure they are being compensated fairly.  This position requires a self-motivated, detail-oriented individual that is responsible for compiling accurate timekeeping records.  Timekeepers are required to meet hard deadlines, work well under pressure as well ass interface with employees at all levels.  If you are an employee that enjoys a challenging role performing duties that are invaluable to operations, this position is a great fit for you.  We invite you to become part of the business operations at Graham Correctional Center.  Our employees receive exceptional benefits while working in a correctional setting.  We encourage all qualified candidates to apply. 

Job Responsibilities

  1. Maintains Graham Correctional Center's employees time and attendance records including contractual employees.
  2. Prepares and audits complex financial documents.
  3. Prepares Payroll Time Report and submits to Payroll Technician.
  4. Provides assistance to other Business Office accounting staff in the performance of duties.
  5. Assists Trust Fund Technician.
  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of college and completion of an approved training course OR three (3) years related clerical bookkeeping experience.

Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirement for this class.

Preferred Qualifications

  1. Prefers at least one (1) year of data entry experience
  2. Prefers at least one (1) year of experience following and implementing policies and procedures.
  3. Prefers at least six (6) months of experience working with Microsoft Excel, or similar computer software program.
  4. Prefers at least one (1) year of experience fact gathering, identifying discrepancies, and resolving discrepancies found in documentation.
  5. Prefers at least six (6) months experience with daily and monthly business reconciliations.
  6. Prefers at least one (1) year of experience compiling information from various sources to be summarized and submitted. 
  7. Prefers at least one (1) year of experience in adhering to contractual agreements, rules, and/or guidelines.
  8. Prefers at least six (6) months of experience working with confidential information.
  9. Prefers at least one (1) year of experience working in an office setting. 

Conditions of Employment

  1. Requires ability to pass the IDOC/IDJJ background check.
  2. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
  3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Agency Statement

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. 

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. 


Work Hours:  7:00a-3:00p M-F; S/S days off  
Work Location: Graham Correctional Center, 12078 Illinois Route 185 Hillsboro, IL 62049-3620  
Agency Contact:

Brandy O'Malley


Phone #: (217)532-6961 ext. 2251

Job Family:  Fiscal, Finance & Procurement  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:



Nearest Major Market: Springfield