EXECUTIVE I - Expungement Supervisor

Position Overview

Under direction of management, on behalf of the Bureau of Identification, serves as working supervisor of the Expungement Unit, organizes, plans, executes, controls, and evaluates expungement operations.  Supervises staff engaged in complex, specialized office support functions.  Utilizes advanced technical knowledge of the expungement software application program and extensive knowledge of complex expungement laws and department policy to review, analyze and audit decisions made by subordinate staff.

Job Responsibilities

1. 35% As a working supervisor, organizes, plans, executes, controls and evaluates expungement operations.
•    Applies advanced technical knowledge of the expungement software application program to review and evaluate work processed by subordinate staff.  
•    Ensures compliance with legal requirements governing the expungement and seal approval and denial process based on the application of specific provisions contained in the Illinois Compiled Statutes regarding the individual’s criminal history record.  
•    Ensures expungement and seal mandates within the Criminal Identification Act are monitored 
•    Makes certain the processing workload within the Expungement Unit meets the statutorily mandated processing timeframes  
•    Reviews, analyzes, and audits decisions made by subordinate staff for accuracy, upon reviewing the content of court orders and petitions and all documentation gathered by subordinated staff for processing.  
•    Reviews and makes recommendations as modifications to the Expungement law are proposed.  
•    Monitors the progress of proposed legislation to ensure the Expungement Unit processing is kept current as new laws are implemented.  
•    Applies advanced knowledge of specific statutory provisions to clarify difficult and more complex petitions and court orders that subordinate employees are unable to interpret.  
•    Performs research to ascertain historical expungement of records

2. 20% As a working supervisor, plans, organizes, controls and reviews the workload within the unit and the workload of subordinate staff.  
•    Assigns and reviews work 
•    Provides guidance and training to assigned staff 
•    Counsels staff regarding work performance 
•    Reassigns staff to meet day-to-day operating needs 
•    Establishes annual goals and objectives 
•    Approves time off 
•    Prepares and signs performance evaluations  
•    Evaluates the operation of highly technical unit and discusses any program deficiencies with management

3. 15% Performs as Illinois State Police (ISP) liaison with the ISP Legal Office, the Illinois Attorney General’s Office and other law enforcement agencies and courts.  
•    Consults with legal staff and contacts petitioner or their attorney obtaining missing information required for processing.

4. 15% Clarifies and explains difficult and more complex Federal Bureau of Investigation (FBI) and out of state rap sheets for subordinate staff.  
•    Interprets more complex legal terms appearing on various criminal history record documents when line staff is unsuccessful in doing so.

5. 10% Organizes final reports and statistical data to assist in research studies required for various audit purposes.  
•    Assists the general public, criminal justice and non-criminal justice agencies as well in order to interpret intra-agency policy and program operations.
6. 5% Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
2. One (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.
3. Knowledge and work experience with CHRI programs
4. Extensive knowledge and working knowledge application of State and Federal laws concerning court orders to expunge or seal criminal history records.

Preferred Qualifications

1. One (1) year experience exercising judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
2. One (1) year experience developing and maintaining cooperative working relationships.
3. One (1) year experience in use of Microsoft Office software applications.
4. One (1) year experience in report generation based on data compilation.
5. One (1) year experience using LEADS (LTFA)

Conditions of Employment

Requires ability to pass a background check, drug test and fingerprinting.
Ability to obtain and maintain LEADS (LTFA) certification