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EXECUTIVE II - 1385200

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 20, 2023

Joliet, IL, US, 60432-4075

Job Requisition ID:  23011

Agency :  Illinois State Police 
Closing Date/Time: 02/03/2023
Salary:   $5536-$8279 monthly, anticipated starting salary $5536/ CBA Applies  
Job Type:   Salaried Full Time  
County:   Will  
Number of Vacancies:   1  
Plan/BU:   RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number 


Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application.

Position Overview

On behalf of the Bureau of Identification, under general direction of command staff, plans, organizes, directs, controls and evaluates the activities and resources of the statewide Criminal History Records Information (CHRI) program, disposition retrieval program, and the nationwide National Instant Check Program (NICS) and the Illinois Sex Offender Registration Program (SOR). Serves as LEADS Administrator for the Bureau of Identification. Plans, assigns, manages, and monitors the activities of a large staff, through subordinate supervisors. 

Job Responsibilities

30% 1.    As a working supervisor, plans, organizes, directs, controls and evaluates the activities and resources of the statewide Criminal History Records Information (CHRI) Program, Disposition Retrieval Program, the nationwide National Instant Criminal Background Check System (NICS) and the Illinois Sex Offender registration Program {SOR).
•    Directs, evaluates, and monitors the work activities of subordinate supervisors
•    Through subordinate supervisors, manages complex sections comprised of paraprofessional and clerical personnel who are processing criminal history record information submissions pursuant to the statewide CHRI program and retrieving and posting court disposition information and sex offender registrant fingerprint cards
•    Assigns and reviews work
•    Provides guidance and training
•    Counsels staff regarding work performance
•    Reassigns staff to meet day-to-day operating needs
•    Establishes annual goals and objectives
•    Approves time off
•    Prepare and sign performance evaluations
20% 2.    Develops goals and objectives for the Disposition Retrieval, Data Entry, and NICS/SOR sections.
•    Develop and evaluate processing procedures for optimal utilization of personnel and equipment resources and modify as appropriate
•    Conduct periodic staff meetings to convey information and address any operational concerns
•    Complete performance evaluations on subordinate supervisors
•    Make sure that performance evaluations are completed fairly, accurately and in a timely fashion by subordinate supervisors
20% 3.    Conduct analysis, develop proposals, prepare reports and other statistical information.
•    Make appropriate budget recommendations, requisition supplies and handle personnel transactions
•    Facilitate and formulate policies and make recommendations for changes as appropriate
•    Acts as a liaison between the Data Entry Unit, other operational sections, and criminal justice agencies to identify problems, address operational concerns and ensure a smooth work flow between sections.
15% 4.    Monitors training needs and makes certain that training is provided by subordinate supervisory staff.
•    Directs the identification, analysis, and processing of applicable criminal and civil transactions containing errors.
•    Monitors the processing of teletypes, special assignments, and the processing of incoming criminal and civil submissions as well as vendor work.
•    Completes special projects and assignments as requested
10% 5.    Performs duties of LEADS Administrator for the Bureau;
•    Establishes and maintains communications with bureau staff and vendors
•    Works with technical staff to ensure resolution of problems reported
5%  6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Knowledge, skill and mental development equivalent to the completion of four (4) years of college, preferably with courses in business or public administration.

2. Two (2) years of responsible administrative experience in public or business organization.

Specialized Skills

1.    Extensive current knowledge of the CHRI and LEADS system and the integration of criminal and civil BOI work processes as they relate to the CHRI Program
2.    Ability to identify Data Entry Unit programming problems and coordinate efforts to resolve them

Preferred Qualifications

1.    One (1) year of supervisory experience.
2.    One (1) year experience using contemporary supervisory and management principles and the application of such principles in an office environment.
3.    One (1) year experience using LEADS.

Conditions of Employment

1.    Requires ability to pass a background check, drug test and fingerprinting.
2.    Obtain and maintain LEADS certification

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety. 

Work Hours:  8:00am-4:00pm M-F  
Work Location: 260 N Chicago St Joliet, IL 60432-4075  
Agency Contact: 

Job Family:  Administration/Management  


This position DOES contain “Specialized Skills” (as that term is used in CBAs).


The Illinois State Police strives for excellence to be one of the premier policing agencies in the country. Our corevalues are Integrity, Service, and Pride. We are seeking individuals with similar values to join uson our mission topromote public safety. 



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period.

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: