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EXECUTIVE SECRETARY I OPT 2 (UMP)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Feb 19, 2021
Location: 

Joliet, IL, US, 60436-1050

Job Requisition ID:  309

Agency:  Department of Corrections  
Closing Date/Time:  03/04/2021 3:00 pm
Salary:  Anticipated Starting Salary: $3,544 monthly; CBA Applies; Full Range: $3,544-$4,967 monthly 
Job Type:  Salaried Full Time 
County:  Will 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position.

 

*****DO NOT APPLY ONLINE*****

Follow the application instructions below to apply to this position.

 

Job Responsibilities

Under direction of the Assistant Warden of Operations (Senior Public Service Administrator), serves as a secretary to the Assistant Warden of Programs and the Assistant Warden of Operations; independently performs administrative secretarial functions; keyboards correspondence, memoranda and reports, maintains accurate files; orders office supplies; schedules tours.

Knowledge, Skills, and Abilities

  • Requires working knowledge of agency programs, rules and regulations.
  • May require working knowledge of bookkeeping and budgetary principles and practices.
  • Requires extensive knowledge of principles of office management.
  • Requires extensive knowledge of manual and automated office equipment.
  • Requires extensive knowledge of arithmetic computations.
  • Requires extensive knowledge of composition, grammar, spelling and punctuation.
  • May require extensive knowledge of computer program applications.
  • Requires ability to establish and develop written instructions and procedures.
  • Requires ability to apply human relations skills in interaction with management, representatives of government and private industry and the public.
  • Requires ability to communicate clearly and effectively both orally and in writing.
  • Requires ability to keyboard accurately at 55 WPM

 

Education and Experience

  • Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
  • Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Employment Conditions

  • Requires the ability to pass the Illinois Department of Corrections background check. 

  • On January 1, 2020, the Cannibis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois.  Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by and employee, regardless of the position held is prohibited.

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

 

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

 

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

 

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

 

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

 

Work Hours:  8:00am - 4:00pm Monday through Friday  
Work Location: Joliet Treatment Center: 2848 McDonough St Joliet, IL 60436-1050  
Agency Contact:  Julie Anderson  (doc.jtchr@illinois.gov)
Job Function:  Clerical and Administrative Support; Public Safety  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

This position requires a minimum typing score of  55 words per minute.  ALL applicants must have a current typing score on file with CMS to qualify before the 5th day after the posting closes.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected