Share this Job

OFFICE ASSISTANT OPT 2- Disposition Acquisition Clerical Support

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 17, 2023

Joliet, IL, US, 60432-4075

Job Requisition ID:  19059

Agency :  Illinois State Police 
Closing Date/Time: 01/31/2023
Salary:   $3196- $4235; anticipated starting salary $3196, CBA language applies  
Job Type:   Salaried Full Time  
County:   Will  
Number of Vacancies:   4  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  


Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application.

Position Overview

Under supervision, performs a variety of complex clerical and support duties for the Disposition Acquisition Program of the Bureau of Identification. Retrieves disposition data for criminal and non-criminal justice purposes in support of accurate and complete data maintenance of Illinois Criminal History Record Information (CHRI) central repository.


Job Responsibilities

35% 1. Retrieves disposition data for criminal and non-criminal justice purposes.

  • Conducts a search of local and state criminal history record information files and in-process files to determine the status of missing disposition data.
  • Contacts state's attorney, circuit clerk and other law enforcement agencies to obtain disposition data.
  • Performs data entry of retrieved disposition data into CHRI system using manual, computerized or automated systems.

35% 2. Reviews and processes CHRI data contained on computerized logs.

  • Reviews records, files and correspondence and makes calls to obtain disposition data.
  • Reviews reports, charts, graphs, and other information to determine dispositions to be acquired or the completeness and accuracy of disposition data currently posted to CHRI files.

25% 3. Disseminates correspondence to criminal justice agencies regarding missing disposition data.

  • Tracks requests for missing dispositions
  • Makes requests for corrected data to ensure dispositions are received and properly posted to the CHRI database
  • Types complex reports, charts and graphs which include terminology where an understanding of specialized terms is required to ensure accuracy and clarity, regarding disposition data as assigned.

5% 4. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to the completion of high school, and one year of related office experience.
  • Requires the ability to accurately type 35 wpm.

Preferred Qualifications

  • One (1) year direct working knowledge and experience with ability to obtain and maintain LEADS (LFTA) certification.
  • One (1) year direct working knowledge and experience with CHRI or similar program.
  • One (1) year experience following oral and/or written instructions.

Conditions of Employment

  • Requires ability to pass a background check, drug test and fingerprinting.

Work Hours:  8am-4pm M-F  
Work Location: 260 N Chicago St Joliet, IL 60432-4075  
Agency Contact:

Job Family:  Clerical and Administrative Support  


The Illinois State Police strives for excellence to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join uson our mission to promote public safety.


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: