OFFICE ASSISTANT OPT 2- Disposition Acquisition Clerical Support
Joliet, IL, US, 60432-4075
Agency : Illinois State Police
Closing Date/Time: 01/31/2023
Salary: $3196- $4235; anticipated starting salary $3196, CBA language applies
Job Type: Salaried Full Time
County: Will
Number of Vacancies: 4
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number
19059
Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application.
Position Overview
Under supervision, performs a variety of complex clerical and support duties for the Disposition Acquisition Program of the Bureau of Identification. Retrieves disposition data for criminal and non-criminal justice purposes in support of accurate and complete data maintenance of Illinois Criminal History Record Information (CHRI) central repository.
Job Responsibilities
35% 1. Retrieves disposition data for criminal and non-criminal justice purposes.
- Conducts a search of local and state criminal history record information files and in-process files to determine the status of missing disposition data.
- Contacts state's attorney, circuit clerk and other law enforcement agencies to obtain disposition data.
- Performs data entry of retrieved disposition data into CHRI system using manual, computerized or automated systems.
35% 2. Reviews and processes CHRI data contained on computerized logs.
- Reviews records, files and correspondence and makes calls to obtain disposition data.
- Reviews reports, charts, graphs, and other information to determine dispositions to be acquired or the completeness and accuracy of disposition data currently posted to CHRI files.
25% 3. Disseminates correspondence to criminal justice agencies regarding missing disposition data.
- Tracks requests for missing dispositions
- Makes requests for corrected data to ensure dispositions are received and properly posted to the CHRI database
- Types complex reports, charts and graphs which include terminology where an understanding of specialized terms is required to ensure accuracy and clarity, regarding disposition data as assigned.
5% 4. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to the completion of high school, and one year of related office experience.
- Requires the ability to accurately type 35 wpm.
Preferred Qualifications
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Conditions of Employment
- Requires ability to pass a background check, drug test and fingerprinting.
Work Hours: 8am-4pm M-F
Work Location: 260 N Chicago St Joliet, IL 60432-4075
Agency Contact: : ISP.JobPostings@illinois.gov
Job Family: Clerical and Administrative Support
AGENCY STATEMENT
The Illinois State Police strives for excellence to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join uson our mission to promote public safety.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
THE ISP IS A DRUG FREE WORKPLACE.