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OFFICE ASSISTANT - Opt 2 (Quality Assurance)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 17, 2022
Location: 

Joliet, IL, US, 60432-4075

Job Requisition ID:  16847

Agency:  Illinois State Police  
Closing Date/Time:  07/01/2022 
Salary:  $3,075-$4,074/month; Anticipated $3,075, CBA Language Applies 
Job Type:  Salaried Full Time 
County:  Will 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

16847

Position Overview

Under general supervision, performs a variety of difficult or sensitive clerical work for the Quality Assurance Unit. Utilizes the Law Enforcement Agency Data System (LEADS) and other software applications, i.e., Microsoft Word, Lotus Approach. The Automated Law Enforcement Communication System (ALECS) or email, provides missing background check responses ,to non-criminal justice agencies. Utilizing LEADS, audits criminal justice submission returned from the keying vendor for completeness and accuracy. Utilizing LEADS, provides fatal errors to both criminal justice and non-criminal justice agencies. Receives, corrects, controls and maintains a database for the Illinois Department of Corrections Offender Tracking System, specifically for inmates with new correctional numbers. 

 

Job Responsibilities

1.  30% Utilizes the law Enforcement Agency Data System (LEADS) and other software applications, i.e., Microsoft Word, Lotus Approach, and the Automated Law Enforcement Communication System (ALECS) or Lotus Notes email. Provides missing background check responses to non-criminal justice agencies. These include both State and FBI responses. Provides information for monthly statistical report.

2.  30% Utilizing LEADS, audits criminal justice submission returned from the keying vendor for completeness and accuracy. These submissions include arrest fingerprint cards, state attorney's filing decisions, court dispositions and custodial status changes. Provides information gained from  the audit in monthly statistical reports to the Quality Assurance manager.

3.  25% Utilizing LEADS, provides fatal errors to both criminal justice and non-criminal justice agencies. Notification is made by fax, mail or phone. Performs routine and complex query functions related to criminal history record information (CHRI) by utilizing a variety of LEADS screen formats. These include data entering corrections to criminal history records, providing SID numbers to criminal justice agencies and assisting customers with service related questions and concerns.

4.  10% Receives, corrects, controls and maintains a database for the Illinois Department of Corrections Offender Tracking System, specifically for inmates with new correctional numbers. Completes monthly statistical report for the Illinois Department of Corrections.

5.  5% Performs other duties as required or assigned.

Minimum Requirements

Requires knowledge, skill and mental development equivalent to the completion of high school, and one (1) year of related office experience.

Knowledge, Skills, and Abilities

  • Requires the ability to type accurately at 35 wpm.
  • Requires the ability to learn and use Microsoft Word, Lotus Notes, and Lotus Approach software applications.

 

Conditions of Employment

  • Successfully pass a background check.
  • Successfully pass a drug screen.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country.  Our core values are Integrity, Service, and Pride.  We are seeking individuals with similar values to join us on our mission to promote public safety.

Work Hours:  8:00am-4:00pm  
Work Location: 260 N Chicago St Joliet, IL 60432-4075  
Agency Contact:

ISP.JobPostings@illinois.gov

Job Family:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Submit completed application via email (include Job Requisition ID in Subject line) to:

ISP.JobPostings@illinois.gov  

or mail your application to:
Illinois State Police

Office of Human Resources 
801 S. 7th St., Ste. 700 Annex
Springfield, IL 62703

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

THE ISP IS A DRUG FREE WORKPLACE