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ADMINISTRATIVE ASSISTANT I, Option H7 - 0050100

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 13, 2022
Location: 

Kankakee, IL, US, 60901-5018

Job Requisition ID:  10663

Agency:  Department of Human Services  
Opening Date: 1/13/22

Closing Date/Time:  01/27/2022 
Salary:  $4,558 - $6,699/Month 
Job Type:  Salaried Full Time 
County:  Kankakee 
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

10-75-10663-32472   

Position Overview

Under general direction of the Business Manager, serves as administrative support.  Assists in the interpretation and implementation of policies and procedures relative to Storehouse, Security, Campus Maintenance, Support Services, Campus Delivery, Transportation and Switchboard; conducts reviews and analysis of procedures within the unit to determine effectiveness and makes recommendations for policy and procedure changes.

Job Responsibilities

1. Serves as administrative support to the Business Manager for the Shapiro Center.

 

2. Conducts special projects and studies by gathering data, coordinating, monitoring and completing assigned projects.

 

3. Assists supervisor in the planning, developing, organizing, implementing, evaluation and performing of office procedures.  Gathers, maintains and provides statistical data of the facility.  Reviews and develops plans of corrections for deficiencies noted during audit or other survey inspections.  Consults with facility supervisors concerning any administrative needs and other related areas.

 

4. Develops and maintains good working relationships with inter-departmental personnel as well as other departments within the facility.  Verifies office services and activities are properly maintained to meet the needs of the facility.  Interprets facility policies and procedures for personnel, individuals, family members, visitors etc. as directed by the supervisor.

 

5. Interprets and explains policy and procedures relative to the office functions to other administrative staff and employees.

 

6. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration. 
  2. Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Knowledge, Skills, and Abilities

  • Prefers elementary knowledge of agency functions, policies and procedures. 
  • Prefers the ability to effectively communicate in both verbal and written form.

Conditions of Employment

  1. Requires the ability to meet all agency vaccine/health-related policies and guidance.
  2. Requires ability to pass the IDHS background check.
  3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

Work Hours:  8 am - 4:30 pm M-F with 1 late day per month, MOD rotating duties  
Work Location: Shapiro DD/Fiscal Services, 100 E Jeffery St Kankakee, IL 60901-5018  
Agency Contact:

DHS.ShapiroHR@illinois.gov

Job Function:  Clerical and Administrative Support  

 

DHS Mission Statement - IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

TO APPLY: SUBMIT ALL CMS APPLICATIONS FOR THIS POSTING TO: DHS.ShapiroHR@illinois.gov

Include the Posting ID # and applicants entire name in the subject line of the email when applying.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.