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Administrative Assistant I

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 17, 2023
Location: 

Kankakee, IL, US, 60901-5018

Job Requisition ID:  21053

Agency:  Department of Human Services 

Posting ID: 10-75-21053

Opening Date: 01/18/23
Closing Date/Time:  01/31/2023 
Salary:  Anticipated Salary: $4,765 - $6,497 per month 
Job Type:  Salaried Full Time 
County:  Kankakee 
Number of Vacancies:  1 
Plan/BU:  Supervisory Exclusion 028 

 

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.  You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Position Overview

The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Shapiro Center located in Kankakee, Illinois. The incumbent will assist in the monitoring of Center compliance with Policies, Procedures, Directives, Practices, and Standards of the Department of Human Services, Health Care Financing Administration (HCFA), and other accrediting organizations, Illinois Department of Public Health (IDPH), and Shapiro Center. The Administrative Assistant will evaluate through observation and review of written material to assure compliance with relevant standards and policies.

Job Responsibilities

1. Serves as administrative assistant to the Assistant Center Director. 

2. Evaluates through observation and review of written material assure compliance with relevant standards and policies.

3. Monitors through observation, interview, and review of written reports, implementation and effectiveness of CDB plans/projects comparing desired outcome to actual outcome.

4. Conducts other quality enhancement activities and comprehensive reports of Center compliance with standards relating to areas such as living area environmental conditions, life safety conditions and public health standards.

5. Reviews and monitors information of facility plans of correction which address deficiencies and results from surveys conducted by Public Health, the Illinois Environmental Protection Agency, Equip for Equality, State Fire Marshall, Boiler Inspector and other surveying entities.

6. Conducts and monitors in-service training of staff to assure services are delivered in a manner consistent with applicable standards.

7. Performs other duties as required or assigned which are reasonably within the scope of the above enumerated duties.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
2. Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications (in priority order)

1. Two (2) years of professional experience meeting deadlines with strong attention to detail while multitasking multiple projects.
2. One (1) year of professional experience conducting special projects which include evaluating existing and proposed programs, policies and procedures for a public or private organization.
3. Two (2) years of professional experience effectively communicating with both internal and external officials, providers and/or the general public in oral and written form.

4. Two (2) years of professional experience researching and developing correspondence to internal and/or external individuals.
5. Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
6. Two (2) years of professional experience working in an environment that encourages knowledge of respect for and development of skills to engage with those of other cultures or backgrounds.
7. One (1) year of basic proficiency in Microsoft Office Suite, including Word, Access and Excel.

Conditions of Employment

1. Requires the ability to work after business hours, weekends and holidays.

2. Requires the ability to meet all agency vaccine/health-related policies and guidance.

3. Requires ability to pass the IDHS background check.

4. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

Work Hours:  Mon - Fri, 8:00am - 4:30pm 
Work Location: 100 E Jeffery St Kankakee, IL 60901-5018 

Division of Developmental Disabilities

Shapiro Center

Assitant Center Directors Office
Agency Contact:  DHS.HiringUnit@Illinois.gov
Job Family: Clerical and Administrative Support; Health Services; Social Services 

 

About the Agency

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • 10 Weeks Paid Maternity/Paternity Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com