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OFFICE ASSISTANT OPTION 2- 3001000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 6, 2021
Location: 

Kankakee, IL, US, 60901-3830

Job Requisition ID:  1354

Agency:  Department of Human Services  

Requisition ID: 10-92-1354-27806
Closing Date/Time:  04/19/2021 
Salary:  $2934-$3919/MONTHLY 
Job Type:  Salaried Full Time 
County:  Kankakee 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position.

 

*****DO NOT APPLY ONLINE*****

Follow the application instructions below to apply to this position.

Job Responsibilities

Under general supervision, reviews complex material to be typed, processed, and filed. Types a variety of routine forms, form letters, cards and records.

 

SPECIFICALLY:

 

25% - Types complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes and vouchers for clients in training, proofs for correctness of grammar and punctuation and for clarity of content.

 

20% - Edits Authorization and Transmittal of Assistance Action forms received from casework staff; updates the computerized clients file i.e., client characteristics and client activity; enters employment and confidential materials including staff performance evaluations.

 

15% - Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation; creates welfare savings reports and overdue case action report.

(Job Responsibilities continued)

10% - Serves as receptionist; answers telephone and refers caller to appropriate person; greets and directs clients and visitors to proper party.

 

10% - Types a variety of routine forms, form letters, cards and records; proofs for clarity of content, grammar, and punctuation.

 

10% - Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to EBT contractor.

 

5% - Maintains files of forms, reports, and supplies; receives and distributes mail, prepares outgoing mail; reports unit attendance and maintains corresponding files.

 

5% - Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and one year of related office experience.  
  2. Requires ability to type at 35 wpm.

Knowledge, Skills, and Abilities

Requires working knowledge of alpha-numeric sequencing, working knowledge of office practices, procedures, and programs. Requires ability to operate commonly used manual and automated office equipment.

Work Hours:  8:30am-5:00pm Monday-Friday  
Work Location: Kankakee Co FCRC

 285 N Schuyler Ave Kankakee, IL 60901-3830  
Agency Contact: DHS.HiringUnit@illinois.gov 
Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.

 

DHS Mission Statement -  IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

TO APPLY:  SEND BID FORM AND CMS100/B TO DHS.HiringUnit@illinois.gov

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.