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OFFICE SPECIALIST (OPTION 4 COMPUTER SYSTEMS) (UPWARD MOBILITY)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 17, 2022
Location: 

La Salle, IL, US, 61301-9654

Job Requisition ID:  16831

Agency:  Illinois State Police  
Closing Date/Time:  07/01/2022 
Salary:  $3569 to $4947 Anticipated $3569 - CBA language applies 
Job Type:  Salaried Full Time 
County:  LaSalle 
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

  16831

Position Overview

The Illinois State Police is accepting applications for an Office Specialist to assist Patrol District personnel with clerical and administrative duties. Applicant should be comfortable answering the phone and speaking to the public. Applicant must be profiei3ence in Microsoft Office and able to learn new programs. 

Job Responsibilities

1.  As site coordinator for desktop, laptop, and IWIN computers
•    Sets up new computers
•    Installs new software and revisions as necessary
•    Establishes and maintains complicated profiles
•    Ensures all gateway and IP addresses are unique to each unit and security measures are maintained
•    Ensures domain is correct and in working order
•    Sets up network and shared printers
•    Maintains district files on server and ensures appropriate personnel are granted access rights

2.  Uses originality and extensive knowledge of Microsoft Office Products
•    Develops correspondence, tables, graphs, statistical reports, spreadsheets, and shell documents
•    Creates new/original text and data or edits existing test or data
•    Competently drafts and types daily reports and correspondence
•    Responds to deadlines
•    Utilizes multiple software applications to design and format data into useable reports by district command and staff
•    Develops complex macros and tests the same for accuracy

3.  Assists Administrative Officer in logistical considerations
•    Utilizes SAP and BidBuy applications
•    Creates vouchers for submission to Office of Finance and Budget
•    Maintains District budget in Fiscal application through expenditures, transfers, and establishing obligations
•    Maintains monthly reports to ensure all allocated funds are appropriately spent and documented

4.  Serves as district resource person to troubleshoot software problems, questions or needs.
•    Trains code and sworn personnel in multiple software applications used by district/department
•    Acts as liaison with ITC staff concerning updates, complex technical problems and training updates
•    Arranges appointments for service to computers when unable to repair at district level
•    Serves as resource person for telephone system and software support
•    Maintains and supports telephone system and software associated with the system
•    Maintains building security program/ cameras

5.  Serves as an assistant to the district Property Control Officer and Manager
•    Utilizing department inventory system, maintains property control of assigned equipment
•    Performs audits of inventory, initiates and completes transfer and surplus of items
•    Maintains accurate control records of inventory
•    Determines office supply needs with consultation from District Command

(Job Responsibilities continued)

6.  Serves as the district Integrated Strategic Performance Coordinator.
•    Notifies supervisors of sworn evaluation due dates and ensures completion of proper forwarding through the chain of command to the Administrative Services Bureau
•    Compiles documentation for command during the SPEAR Sworn Officer rating sessions and provides guidance as needed.
•    Processes various personnel transactions for the district and makes recommendations to the commander to enhance administrative activities
•    Maintains the district Excel spreadsheet of personnel training records
•    Maintains confidential personnel files

7.  Serves as OSHA Coordinator.
•    Maintain a log of work-related injuries and illnesses
•    Posts OSHA forms in the district
•    Reports to OSHA as needed or directed by district command
•    Serves as the district Benefit Coordinator
•    Provide appropriate benefit forms to personnel and submit to the proper point of contact

8.  Serves as assistant FOIA officer
•    Be familiar with FOIA policy. Interpret request, research, and disseminate appropriate materials
•    Assist the court officer as needed
•    Send reports and video to the local state’s attorney

9.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. May be required to travel for training or meetings.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to (2) two years of secretarial/business college and one year of office experience
OR
Completion of high school and (3) three years of office experience
OR
Three (3) years of independent business experience

Qualifying state employees, in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. 

Knowledge, Skills, and Abilities

1.    Requires extensive knowledge of office practices and procedures.
2.    Requires extensive knowledge of composition, grammar, spelling and punctuation.
3.    Requires extensive knowledge of arithmetic computations.
4.    Requires extensive knowledge of the logic of computer language/programs.
5.    Requires extensive knowledge of manual and automated office equipment.
6.    Requires working knowledge of agency programs, rules and regulations.
7.    Requires ability to instruct, guide and train others.
8.    Requires ability to establish and develop written instructions and procedures.

Conditions of Employment

1.    Successfully pass a background check.
2.    Successfully pass a drug screen.
3.    Requires a valid driver’s license.

Work Hours:  M-F 8:00 am - 4:00 pm  
Work Location: 2971 E 350th Rd La Salle, IL 61301-9654  
Agency Contact:

ISP.JobPostings@illinois.gov

Job Family:  Technology  

AGENCY STATEMENT

The Illinois State Police strives to excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety. 

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Submit completed application via email (include Job Requisition ID in Subject line) to:

ISP.JobPostings@illinois.gov

Or mail your application to:

Illinois State Police

Office of Human Resources

801 S. 7th St., Ste 700 Annex

Springfield, IL 62703

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

**** DO NOT CLICK THE APPLY BUTTON**** You MUST send an application to the Agency Contact listed above

 

THE ISP IS A DRUG FREE WORKPLACE