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ADMINISTRATIVE ASSISTANT II - Confidential Assistant to the Warden

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 18, 2021

Lincoln, IL, US, 62656-5094

Job Requisition ID:  9359

Agency:  Department of Corrections 
Closing Date/Time:  12/06/2021   11:59pm
Salary:  Anticipated Starting Salary is $4583 a month; Anticipated range is $4,583 - $5,000 a month. 
Job Type:  Salaried Full Time 
County:  Logan 
Number of Vacancies:  1 
Plan/BU:  Confidential Exclusion 028 


****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

Job Responsibilities

Are you up for the challenge? Lincoln Correctional Center is looking for an energetic candidate to serve as the Confidential Assistant to the Warden. This position performs highly confidential, sensitive administrative tasks, while managing the Human Resources area of the facility. In addition, the successful candidate serves as the facility Employee Review Board Hearing Coordinator. The ideal candidate should be a self-motivated, task oriented, organized individual with strong interpersonal communication skills with the ability to maintain strict confidentiality with a variety of issues which impact the agency's operations and programs. Moreover, the ideal candidate must have the ability to apply positive human relations skills with management, representatives of government, private industry, and the public, along with being a team orientated worker. Experience in a corrections or public safety like atmosphere is beneficial. We look forward to you being an integral part of the Administrative Team, working with staff at the institution level as well as staff at the Department of Corrections. We encourage all applicants to apply.


Job Responsibilities

1.    Serves as a Labor Relations Coordinator, adjusts first level grievances, chairing Second Level Grievance Committee meetings with labor representatives resolving grievances.

2.    Serves as an Employee Review Hearing Coordinator.
3.    Serves as a Confidential Assistant to the Warden performing duties which are controversial in nature which have a direct impact on the credibility of the agency's operations and programs.

4.    Serves as the Public Information Officer for Lincoln Correctional Center.
5.    Serves as full-line supervisor.
6.    Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.   Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.

2.   Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications (in order of significance)

1.  Prefers at least three (3) years of experience working with and maintaining confidential information.

2.  Prefers at least two (2) years of working experience in a correctional setting.

3.  Prefers at least two (2) years of experience interpreting labor agreements.

4.  Prefers at least two (2) years of experience implementing personnel and labor relations policies and practices.

5.  Prefers at least one (1) year of professional experience communicating and interacting with management, representatives of government, private industry, and the public.

6.  Prefers at least one (1) year of experience scheduling appointments and meetings.

7.  Prefers at least six (6) months of implementing an employee discipline process at a public or private Organization

Conditions of Employment

1. Requires ability to work overtime.
2. Requires ability to pass the IDOC/IDJJ background check.
3. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, reQardless of the position held is prohibited.

4. Governor Pritzker announced a mandatory COVID-19 vaccination policy for all State employees whose job duties require them to work in a congregate care facility. All 24/7 congregate-care facilities operated by the Illinois Department of Corrections are included in this mandate, which is scheduled to take place October 14, 2021.  Administration is currently in negotiations with AFSCME for employees covered under a collective bargaining agreement in regard to this mandate.  The State will offer the exemptions required under law for those who cannot be vaccinated for medical and/or religious reasons. 

Work Hours:  Monday through Friday 8:00 am to 4:00pm 
Work Location: 1098 1350th St Lincoln, IL 62656-5094 
Agency Contact:  Rosanna.Lampley@illinois.gov 
Job Function: Clerical and Administrative Support; Public Safety