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OFFICE ASSISTANT option 1 - 3001000 Mailroom

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 6, 2021

Lincoln, IL, US, 62656-5094

Job Requisition ID:  411

Posting ID:  411

Agency:  Department of Corrections  
Closing Date/Time:  4/20/21  11:59 
Salary:  Anticipated starting salary $3045/month: CBA Applies: $3045- $4076/month 
Job Type:  Salaried Full Time 
County:  Logan 
Number of Vacancies:  1 
Plan/BU:  RC014 

Collective Bargaining Agreement language applies to this requisition:

We are currently transitioning our application process away from paper process to an electronic application process.  This position has not been transitioned please follow the directions below when applying to this position.

Position Description and Responsibilities

Under general supervision of the Assistant Warden of Operations (Sr. Public Service Ad min) performs a variety of difficult and responsible clerical duties and assistance, requiring independent judgment and action; performs clerical and office support functions, i.e. record processing and operating common office equipment; processes all outgoing and incoming mail according to regulations; totals all monies received for inmates, and enters into computer trust fund accounts; inspects and identifies all packages entering the institution for contraband. 

30% Processes and distributes all incoming and outgoing inmate and staff mail; inspects all mail or packages delivered to the institution through the main gate; identifies and makes proper disposition of contraband, including drugs, weapons, and bombs; uses independent judgment in screening inmate mail for potential threats to security. 

25% Maintains permanent records for each inmate's incoming mail concerning monies received; accurately types all checks, money orders and institutional transfer funds into the computer inmate trust fund accounts; totals all monies received securing all monies, tape total for computer printout for the Business Office. 

20% Processes all outgoing inmate and staff mail according to the US Postal Service Regulations; processes all legal mail according to establish procedures; weighs, computes postage and prepares mail for delivery to the Post Office; records all United Parcel Service Packages sent in and out. 

20% Distributes mail of inmates who have been discharged, paroled or transferred; returns all unidentifiable or unauthorized mail. 

5% Performs other duties as required or assigned which are reasonably within the scope of those duties enumerated above 

Minimum Requirements

  1. Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience.
  2. Requires working knowledge of alpha-numeric sequencing;
  3. Requires working knowledge of office practices, procedures and programs;
  4. Requires working knowledge of grammar, spelling and punctuation;
  5. Requires working knowledge of basic mathematics. 

Employment Conditions

1. Requires the ability to pass the Illinois Department of Corrections background check.
2. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 toproduce, consume and sell cannabis in Illinois. Please note that although the law has changed, theDepartment will continue to enforece the Department's zero tolerance Drug Testing policy. The use ofunauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuringdiversity, equity and inclusion. This commitment is at the forefront of our operations, hiring, policiesand procedures, and training. We recognize the benefit of workplace empowerment, the importance ofdiversity and fully support an environment where ALL employees are treated fairly, respectfully, andhave equal access to opportunities and resources necessary to thrive and contribute to the agency’ssuccess. IDOC genuinely values the differences of individuals in our custody and is committed toensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and upholdagency policies and practices conducive to eliminating all forms of exclusion including, but not limitedto, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, andreligious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positivechange in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan anddeferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-taxbenefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer. We invite all qualified applicants to join our team.

Work Hours:  8:00 am - 4:00pm Monday - Friday 
Work Location: 1098 1350th St Lincoln, IL 62656-5094 
Agency Contact:  Bobbie.Fults@illinois.gov
Job Function:  Clerical and Administrative Support  


CURRENT STATE EMPLOYEES seeking a promotion: Effective November 1, 2019CMS Examining will no longer accept CMS-100B applications submitted directly from Applicants. Current state employees seeking a promotion should submit an official position vacancy bid form and CMS-100B (version dated 7/2019 or after) to the Agency Contact address listed above.  Older versions of the CMS-100B will not be graded or returned to applicants. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100B VERSION DATED 7/2019 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a reduction, Former State Employees, and Non-State Applicants:
- Submit an Official Position Vacancy 
Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED 9/2020 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a transfer:
Submit an Official Position Vacancy 
Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100 VERSION DATED 9/2020 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.