ADMINISTRATIVE ASSISTANT I

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to be a lead worker and perform complex, confidential, specialized administrative, secretarial and office support duties, record and document processing, exercising independent judgment, for the Office of Immunizations, Emergency Medical Services and back up to the Administrative Law Judge. Performs specialized assignments keyboarding correspondence, forms and reports.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

*These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Serves as a designated lead worker of lower level support staff engaged in complex, specialized clerical and paraprofessional/technical work.
• Assists Regional Health Officer with management of the regional office.
• Serves as LAN Administrator for the regional office PC network.
• Directs and coordinates regional personnel transactions with Central Office for employee job and benefits including new employee orientation and annual and/or periodic staff benefits training.
• Makes the administrative arrangements for Long-Term Care hearings.
• Directs and coordinates the control, assignment, maintenance and inventory of all regional property, equipment, including regional vehicles, supplies, telecommunication system and building maintenance.
• Performs other duties as required as assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year experience communicating both verbally and in writing.
• One (1) year experience with personnel policies.
• One (1) year experience serving as lead worker.
• One (1) year experience with Microsoft Programs (i.e. Word, Excel, Powerpoint, etc.)
• One (1) year experience monitoring deadlines for projects or reports.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.