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CONFIDENTIAL ASSISTANT TO THE CHIEF OF PAROLE (ADMINISTRATIVE ASSISTANT II)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Oct 6, 2021
Location: 

Marion, IL, US, 62959-1187

Job Requisition ID:  6968

Agency:  Department of Corrections 
Closing Date/Time:  10/21/2021 
Salary:  Anticipated Starting Salary: $4,583-$5,000/month 
Job Type:  Salaried Full Time 
County:  Williamson 
Number of Vacancies:  1 
Plan/BU:  Confidential Exclusion 028 

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document in lieu of a Resume or CV.

Position Overview

 

The Administrative Assistant II position serves as a confidential assistant to the Chief of Parole. This position
performs highly confidential, sensitive administrative tasks in a diverse agency. This position serves to troubleshoot computer system issues and web-based case management system issues. The ideal candidate will be able to process information and materials in a timely manner and convey information effectively through both written and oral reporting. The ideal candidate would be a self -motivated, task oriented, organized individual  with strong interpersonal skills. We are looking for an energetic candidate looking to be an integral part of the Administrative Team, working with both administrative staff at the institution level as well as executive staff at the Department of Corrections. We encourage all qualified applicants to apply.
 

Job Responsibilities

 

  1. Serves as high level staff assistant to the Chief of Parole.
  2. Serves as Local Area Network (LAN) Coordinator for Parole statewide.
  3. Serves as web-based case management systems coordinator.
  4. Serves as Litigation Officer for Parole Division and Adult Transitional Centers.
  5. Serves as liaison and spokesperson for the Chief of Parole, maintaining working relationships with law enforcement agencies, government officials and representatives on local, state and federal level agencies, business staff and general public.
  6. Coordinates, reviews and maintains up-to-date policy and procedures as related to Administrative Directives, Departmental Rules and Institutional Directives.     
  7. Reviews, analyzes and prepares reprots for confidential memoranda.
  8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

 

  1. Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
  2. Requires two (2) years of professional experience in a public or private organization.

 

Preferred Qualifications (In Order of Significance)

 

  1. At least four (4) years' work experience troubleshooting computer systems issues.
  2. At least four (4) years’ work experience working within computer systems and networks.
  3. At least four (4) years’ work experience working within computer application systems.
  4. At least three (3) years' work experience working with web-based case management systems.
  5. At least two (2) years' work experience managing and organizing projects for upper management.
  6. At least two (2) years’ experience working with and maintaining confidential information.
  7. At least one (1) year work experience generating reports orally and in writing to supervisors and senior management.
  8. At least five (5) years’ experience utilizing Microsoft Office to include Word, Excel, and Outlook, or similar software products.
  9. At least three (3) years' work experience utilizing correctional methods, correctional operations, and correctional procedures.  
  10. At least six (6) month’s work experience handling subpoena’s.
  11. At least one (1) year of work experience establishing and developing written instructions and procedures.

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Conditions of Employment

 

  1. Ability to pass the IDOC/IDJJ background check.
  2. Ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

 

About the Agency

 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

 

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

 

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

 

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

 

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

 

Work Hours:  8:00 am - 4:30 pm Monday-Friday 
Work Location: 2309 W Main St Marion, IL 62959-1187 
Agency Contact:  Robyn.Gazdziak@illinois.gov 
Job Function: Clerical and Administrative Support; Public Safety