DOC Menard CC Business Office Supervisor
Menard, IL, US, 62259
Job Requisition ID: 52693
Closing Date: 02/16/2026 11:59 PM
Agency: Department of Corrections
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
Skill Option: General Administration/Business Marketing/Labor/Personnel
Bilingual Option: None
Salary: Anticipated Starting Salary $8,281; Anticipated Starting Salary Range: $8,281-$9,319/month
Job Type: Salaried
Category: Full Time
County: Randolph
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Gubernatorial (Management Bill) Exclusion from RC063 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Business Office Supervisor position at Menard Correctional Center assists the Business Administrator and provides oversight of Business Office operations, including accounts payable, vouchering, payroll coordination, procurement, and contract monitoring. The role ensures compliance with Corrections policies, procurement regulations, and budgetary requirements while coordinating purchasing, vendor relations, and institutional supply needs. As a full-line supervisor, the incumbent leads and develops staff, manages daily operations, establishes goals, approves time off, addresses grievances, and recommends discipline and staffing needs. The position also prepares budget documentation, completes required reports, supports special projects, and represents the Business Administrator when needed. We encourage all qualified applicants to apply.
Essential Functions
- Coordinates Business Office functions of accounts payable, vouchering, and voucher audit.
- Serves as full-line supervisor.
- Serves as procurement coordinator in requesting supplies and commodities for the institution.
- Prepares various institutional budget forms.
- Serves as contract monitoring coordinator for non-medical contracts and telephone coordinator for the institution.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years college preferably with a major in business administration, business management, public administration or in a related field.
- Requires three (3) years of responsible administrative experience in business management and/or business office operations.
Preferred Qualifications
- Prefers at least two (2) years of experience conducting a full range of fiscal operation functions within a large multi-million-dollar organization.
- Prefers at least two (2) years of supervisory experience.
- Prefers at least two (2) years of experience utilizing automated financial systems.
- Prefers a bachelor's degree in business administration, Business Management, Finance, Economics or Accounting.
- Prefers at least one (1) year experience overseeing a multi-million-dollar budget for a large organization.
- Prefers at least two (2) years of experience with contract establishment, contract monitoring, and/or procurement processes.
- Prefers at least two (2) years of experience with automated financial systems.
- Prefers at least one (1) year of experience in property control and/or inventory management.
- Prefers at least six (6) months of experience with BidBuy or other procurement software.
- Prefers at least one (1) year experience interpreting collective bargaining contracts and/or supervising union covered employees.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non- State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non- State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday-Friday 8:00am-4:00pm; Saturday/Sunday
Headquarter Location: 711 E Kaskaskia St, Menard, Illinois, 62259
Work County: Randolph
Agency Contact: Demetria.Greenwald@illinois.gov
Posting Group: Fiscal, Finance & Procurement; Leadership & Management
Revolving Door: Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, butn ot limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
· Health, life, vision, and dental insurance
· 12 weeks paid maternity/paternity leave
· Pension Plan – vesting at 10 years for Tier II
· Full 20‐year retirement awards free health insurance during retirement.
· Deferred compensation and other pre‐tax benefits programs
· Paid state holidays 13‐14 days annually
· 3 Paid Personal Business Days annually
· 12 Paid Sick Days annually (Sick days carry over from year to year)
· 10‐25 Days of Paid Vacation time annually ‐ (10 days in year one of employment)
· Personal, sick, and vacation rates modified for 12‐hour work schedules. (As applicable.)
· Employee Assistance Program and/or mental health resources
· For more information about our benefits please follow this link: State Employee Benefits
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: St Louis