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EXECUTIVE SECRETARY III option 2- 1403300

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Feb 19, 2021
Location: 

Mount Sterling, IL, US, 62353-1462

Job Requisition ID:  378

Posting ID: 378

 

Agency:  Western Illinois Correctional Center, Illinois Department of Corrections  
Closing Date/Time:  3/5/2021 4:59
Salary:  Salary range is $4342 - $6409 a month (CBA applies, expected starting salary is $4342 a month)
Job Type:  Clerical
County:  Brown
Number of Vacancies:  1
Plan/BU:  RC014

Collective Bargaining Agreement language applies to this requisition:

We are currently transitioning our application process away from paper process to an electronic application process.  This position has not been transitioned please follow the directions below when applying to this position.

Job Responsibilities

Subject to management approval of the Warden (Senior Public Service Administrator), serves as private and confidential secretary to the Warden; acts independently within establised policies and procedures.

 

Knowledge, Skills, and Abilities

 

  • Requires knowledge, skill and mental development eqivalent to completion of two years of secretarial or business college and three years of secretarial experience OR completion of high school and five years of secretarial experience.
  • Requires working knowledge of agency programs, rules and regulations.
  • Requires thorough knowledge of the principles of office management.
  • Requires thorough knowledge of manual and automated office equipment.
  • May require extensive knowledge of computer program applications.
  • Requires ability to apply human relations skills in interaction with management, officials of government and private industry and the public.
  • Requires ability to communicate clearly and effectively both orally and in writing.
  • Requires ability to keyboard accurately at 55 wpm.

 

Employment Conditions

 

  • Requires the ablity to pass the IDOC/IDJJ backgound check

  • On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

 

Education Degree

  • Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and three years of secretarial experience or completion of high school and five years of secretarial experience.

Education Major

  • secretarial or business college

Work Hours:  8:00 a.m. - 4:00 p.m., Monday through Friday with Saturday/Sunday off 
Work Location: Western Illinois Correctional Center, 2500 Route 99 South, Mt. Sterling, IL 62353
Agency Contact:  Emily.C.Lerch@illinois.gov

                               Emily Lerch, HR Representative

                               Western Illinois Correctional Center

                               2500 Route 99 South

                               Mt. Sterling, IL 62353

This position requires the ability to type 55 words per minute.  If you do not have a current typing score on file with CMS, you will need to take a typing test.
Job Function:  Clerical

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR

CURRENT STATE EMPLOYEES seeking a promotion: Effective November 1, 2019CMS Examining will no longer accept CMS-100B applications submitted directly from Applicants. Current state employees seeking a promotion should submit an official position vacancy bid form and CMS-100B (version dated 7/2019 or after) to the Agency Contact address listed above.  Older versions of the CMS-100B will not be graded or returned to applicants. FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100B VERSION DATED 7/2019 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a reduction, Former State Employees, and Non-State Applicants:
- Submit an Official Position Vacancy 
Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  FAILURE TO COMPLETE AND SUBMIT THE NEW CMS100 VERSION DATED 9/2020 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.

CURRENT STATE EMPLOYEES seeking a transfer:
Submit an Official Position Vacancy 
Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above. A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  FAILURE TO COMPLETE AND SUBMIT THE NEW CMS-100 VERSION DATED 9/2020 OR AFTER WILL RESULT IN YOUR APPLICATION BEING REJECTED.