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OFFICE COORDINATOR - OPTION 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Oct 8, 2021
Location: 

Mount Sterling, IL, US, 62353-1462

Job Requisition ID:  8197

Agency:  Department of Corrections - Western Illinois Correctional Center
Closing Date/Time:  10/25/21   11:59pm 
Salary:  Anticipated Starting Salary: $3,473/month; CBA Applies; Full Range: $3,473 - $4,741/month 
Job Type:  Salaried Full Time 
County:  Brown 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #8197

   

Position Overview

 

Under direction of the Clinical Services Supervisor, performs duties involving complex and technical responsibilities, coordinated in effort with other staff, reviews initial incoming grievances for indications of Prison Rape Elimination Act (PREA), Americans with Disabilities Act (ADA) violations, or concerns of imminent danger; serves as unit secretary; keyboards complex charts, statistical reports, documents, forms, memoranda and letters; collects and date stamps all incoming grievances and Clinical Services mail; logs grievances documenting in Case History and Management Program (CHAMP); distributes offender grievances; uses microcomputer to respond to internal/external queries; completes special projects. Serves as a member of the internal facility review team. Provides clerical support to placement and record office as needed.

 

Job Responsibilities

 

  1. Provides a general review of initial incoming grievances for indications of Prison Rape Elimination Act (PREA), Americans with Disabilities Act (ADA), or concerns of imminent danger.
  2. Serves as unit secretary providing specialized office support functions.
  3. Receives and directs phone calls and messages to Clinical Services staff.
  4. Copies and distributes grievances, correspondence, memoranda, and other reports in an accurate and timely manner.
  5. Serves as a member of the internal facility review team, conducting facility reviews in an accurate and timely manner.
  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

 

Minimum Qualifications

 

  1. Requires knowledge, skill, and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.
  2. Requires ability to keyboard accurately 30 words per minute.

​​​​​​​

Knowledge, Skills, and Abilities

 

  • Requires extensive knowledge of office practices, procedures, and programs.
  • Requires extensive knowledge of compositions, grammar, spelling, and punctuation.
  • Requires extensive knowledge of basic mathematics.
  • Requires working knowledge of the logic of computer programs.
  • Requires ability to follow oral and written instructions.
  • Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

 

Conditions of Employment

 

  1. Ability to pass the IDOC/IDJJ background check.
  2. Ability to pass a drug screen.  On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume, and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

 

About the Agency

 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

 

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

 

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

 

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

 

Work Hours:  8:00 a.m. - 4:00 p.m., with Saturday/Sunday off  
Work Location: Western Illinois Correctional Center - 2500 Route 99 S Mount Sterling, IL 62353-1462  
Agency Contact:

Emily Lerch

Email: Emily.C.Lerch@illinois.gov

Phone #: 217-773-4441 ext. 250

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: Emily.C.Lerch@illinois.gov  Please include “Office Coordinator, #8197” in the subject line of your email.  Instructions on required attachments are listed below.

 

Current State Employees:

 

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

 

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification # /Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

 

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.