Share this Job

OFFICE ASSISTANT Opt. 2 (typing)(Health Care Unit)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 18, 2023

Menard, IL, US, 62259

Job Requisition ID:  26576

Agency :  Department of Corrections - Menard Correctional Center
Closing Date/Time: 06/05/2023
 11:59 pm
Salary:   Anticipated Starting Salary $3,316/Month; CBA Applies; Full Range $3,316 - $4,497/Month  
Job Type:   Salaried Full Time  
County:   Randolph  
Number of Vacancies:   1  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.


Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  26576

Position Overview

The Office Assistant assigned to the Healthcare Unit Administrator’s office at Menard Correctional Center is responsible for various clerical duties, including keyboarding memoranda and other documents, preparing reports, maintaining files containing confidential information, and answering phones. Menard Correctional Center is seeking a highly motivated and organized individual to serve in the role. We encourage all qualified applicants to apply.

Job Responsibilities

  1. Keyboards memoranda to include, but not limited to: referrals to assignment committee; clearance notices for applicant interviews, representatives from suppliers of medical services, and repairmen; evaluations; and others as assigned.
  2. Maintains present and past files, including but not limited to confidential supervisory files, reports, and individual in custody correspondence within the Health Care Unit Administrative Office.
  3. Completes and keyboards individual in custody complaint report with findings and recommendations, verifying 100% of complaints and grievances to the Health Care Unit are reported.
  4. Prepares copy work and distributes correspondence keyboarded by Office Coordinator, new and revised A.D.’s and I.D.’s, and general copy work.
  5. Uses computer and the programs contained therein to gather data for the purpose of formulating reports, responding to internal and external queries, and to effectively communicate policy and procedural practice and changes to affected staff. 
  6. Compiles information including Employee Time Sheet and call-in slips for the Employee Attendance Review by the Health Care Unit Administrator.
  7. Completes daily sign-in/out time sheets by adding codes, off days, etc. and submit for signature to the Health Care Unit Administrator.
  8. Answers phone in Health Care Unit Administrative Office forwarding calls to appropriate department.
  9. Files reports and forms into the individual in custody medical files in the medical record department.
  10. Serves as back-up for the Office Associate in the Health Care Unit scheduling medical furloughs.
  11. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school.
  2. Requires one (1) year of related office experience.
  3. Requires the ability to keyboard accurately at 35 wpm.

Conditions of Employment

  1. Requires ability to pass the IDOC/IDJJ background check.
  2. Requires ability to pass a drug screen. On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy. The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
  3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.  Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.  The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.  Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.  The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Work Hours:  8 AM - 4 PM, Mon - Fri, S/S Off  
Work Location: Menard Correctional Center,  711 East Kaskaskia St Menard, IL 62259  
Agency Contact:

Tammy Cole


Phone #: 618-826-5071 X2224

Job Family:  Public Safety; Office & Administrative Support  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:


Nearest Major Market: St Louis