OFFICE ASSISTANT

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date: May 26, 2023

Location:

Springfield, IL, US, 62702

Job Requisition ID: 23348

Agency :  Department of Agriculture
Closing Date/Time: 06/12/2023
Salary: $3196 - $4235 (anticipated monthly salary)
Job Type:   Salaried Full Time
County: Sangamon
Number of Vacancies:   1
Plan/BU:   RC028

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 23348

The Bureau of Support Services is seeking an employee to fulfill the role of Office Assistant by bringing positive energy to the workplace and providing support for the Bureau of Support Services operations. This position will be an active member of the Illinois Department of Agriculture (IDOA) team. The ideal candidate will courteous and enjoy helping people. The individual must be highly organized and have great attention to detail. We welcome interested applicants to apply for this position to work inside this friendly environment.

Job Responsibilities

Performs a variety of difficult and responsible clerical duties, keyboards spreadsheets and complex office support functions.
Performs as the guest operations assistant for the Illinois Department of Agriculture (IDOA)
Performs primary coverage for the guest services receptionist for the Illinois Department of Agriculture (IDOA)
Serves as the Bureau of Support Services bureau operations assistant.
Serves as the assistant of the Print Shop for the Illinois Department of Agriculture (IDOA)
Serves as the assistant of the Telecommunications Coordinator for the Illinois Department of Agriculture (IDOA)
Serves as the assistant of the Fleet Coordinator for the Illinois Department of Agriculture (IDOA)
Serves as a backup for the Bureau of Support Services agency operations
Performs other duties as assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skills and mental development equivalent to completion of high school and one year of related office experience.

Preferred Qualifications

Prefers experience in supporting the functions of agency operations.
Prefers experience with Microsoft Office Suite
Prefers experience with supporting fleet coordination.
Prefers experience with professional telecommunications systems.
Prefers experience with records retention.

Conditions of Employment

1. Requires the ability to successfully pass a background check.

2.Requires the possession of a valid driver’s license to drive state vehicle(s) to and from CMS State garage and other approved providers for vehicle maintenance, repairs and car washes/cleanings.

Work Hours: 8:30am - 4:30pm Monday - Friday
Work Location: 801 E Sangamon Ave Springfield, IL 62702-1813
Agency Contact:

Bureau of Human Resources

Email: AGR,HumanResoruces@illinois.gov

Phone: 217-785-5099

Job Family: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

Nearest Major Market: Springfield

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