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OFFICE ASSOCIATE, OPT 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 22, 2023
Location: 

Springfield, IL, US, 62767

Job Requisition ID:  27115

Agency :  Department of Financial and Professional Regulation Administrative Services/ Records Management/ Internal Support/Springfield

HR Tracking#: 35014
Closing Date/Time: 06/07/2023
 
Salary:   $3,367 - $4,552 (Anticipated Starting Salary Non-State: $3,367) CBA Language Applies  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  #27115

Position Overview

Under direction, independently performs difficult and complex clerical functions in the Records Management Section. Scans/microfilms material received from the various Divisions of the Department. Receives, sorts, and files correspondence and investigation files, including physical and digital files. Maintains control over receipt, disposition, distribution, and inventory of all records requested from the various Divisions of the Department. Maintains an inventory of destruction of material as prescribed by the Approved Retention Schedules. Maintains Department inventory for items stored in Records Services and all off-site locations.

Job Responsibilities

  • Scans/microfilms material received from the various Divisions of the Department
  • Receives, sorts, and files correspondence and investigation files, including physical and digital files
  • Maintains control over receipt, disposition, distribution, and inventory of all records requested from the various Divisions of the Department
  • Maintains an inventory of destruction of material as prescribed by the Approved Retention Schedules. 

  • Maintains Department inventory for items stored in Records Services and all off-site locations; i.e., paid off-site vendor, Secretary of State Records Center and Secretary of State Archives; and provides inventory information as required

  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

 

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of high school
  • Requires two years of office experience
  • Requires the ability to keyboard accurately at a rate of 45 words per minute

 

Preferred Qualifications

  • Prefers at least two years of experience working within a records office, file room, or similar, with specific responsibilities to preserve and store files, documents, and/or records
  • Prefers at least two years of experience operating desktop computers, scanners, and associated scanner software to produce digital copies of paper documents

Employment Conditions

  • Requires the ability to move, on a regular basis, boxes weighing a maximum of 60 pounds
  • Requires possession of a valid, appropriate driver’s license
  • Requires the ability to travel
  • Requires the ability to pass an Agency conducted background check

Education Degree

  • Requires knowledge, skill and mental development equivalent to completion of high school
  • Requires two years of office experience
  • Requires the ability to keyboard accurately at a rate of 45 words per minute

About the Agency

IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents. 

Work Hours:  8:30am - 5:00pm M-F  
Work Location: 320 W Washington St Springfield, IL 62767-1000  
Agency Contact:
 
FPR.Employment@Illinois.gov

Job Family:  Office & Administrative Support  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 


Nearest Major Market: Springfield