OFFICE ASSOCIATE, OPT 2
Springfield, IL, US, 62767
Agency : Department of Financial and Professional Regulation Administrative Services/ Records Management/ Internal Support/Springfield
HR Tracking#: 35014
Closing Date/Time: 06/07/2023
Salary: $3,367 - $4,552 (Anticipated Starting Salary Non-State: $3,367) CBA Language Applies
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number #27115
Position Overview
Under direction, independently performs difficult and complex clerical functions in the Records Management Section. Scans/microfilms material received from the various Divisions of the Department. Receives, sorts, and files correspondence and investigation files, including physical and digital files. Maintains control over receipt, disposition, distribution, and inventory of all records requested from the various Divisions of the Department. Maintains an inventory of destruction of material as prescribed by the Approved Retention Schedules. Maintains Department inventory for items stored in Records Services and all off-site locations.
Job Responsibilities
- Scans/microfilms material received from the various Divisions of the Department
- Receives, sorts, and files correspondence and investigation files, including physical and digital files
- Maintains control over receipt, disposition, distribution, and inventory of all records requested from the various Divisions of the Department
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Maintains an inventory of destruction of material as prescribed by the Approved Retention Schedules.
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Maintains Department inventory for items stored in Records Services and all off-site locations; i.e., paid off-site vendor, Secretary of State Records Center and Secretary of State Archives; and provides inventory information as required
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Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school
- Requires two years of office experience
- Requires the ability to keyboard accurately at a rate of 45 words per minute
Preferred Qualifications
- Prefers at least two years of experience working within a records office, file room, or similar, with specific responsibilities to preserve and store files, documents, and/or records
- Prefers at least two years of experience operating desktop computers, scanners, and associated scanner software to produce digital copies of paper documents
Employment Conditions
- Requires the ability to move, on a regular basis, boxes weighing a maximum of 60 pounds
- Requires possession of a valid, appropriate driver’s license
- Requires the ability to travel
- Requires the ability to pass an Agency conducted background check
Education Degree
- Requires knowledge, skill and mental development equivalent to completion of high school
- Requires two years of office experience
- Requires the ability to keyboard accurately at a rate of 45 words per minute
About the Agency
IDFPR is a regulatory licensing and enforcement agency that protects the residents of Illinois, ensures the safety and soundness of financial institutions, ensures that competent professionals are licensed to provide services to the public, and enhances commerce in the state for the benefit of all its residents.
Work Hours: 8:30am - 5:00pm M-F
Work Location: 320 W Washington St Springfield, IL 62767-1000
Agency Contact: FPR.Employment@Illinois.gov
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield