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EXECUTIVE SECRETARY III

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jan 16, 2026
Location: 

Park Forest, IL, US, 60466

Job Requisition ID:  52240

Job Requisition ID: 52240 

Opening Date: 01/22/2026
Closing Date: 02/04/2026
​Agency: Department of Human Services
Class Title: EXEC SECRETARY III - 14033 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Salary: $6,280 - $7,985 per month ($75,360 - $95,820 per year)
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage

 

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Developmental Disabilities is seeking to hire an independent, highly organized, and detail-oriented Executive Secretary to the Facility Director. This position will be responsible for acting as liaison to the general public and facility parent groups on agency procedures and facility policies and programs. Performs highly responsible and confidential secretarial and administrative duties. The successful candidate shall demonstrate exemplary organizational and communication skills, be a self-starter and be able to carry out assignments with limited oversight in a timely manner.

Essential Functions

  • Serves as Secretary to the Facility Director. 
  • Keyboards and transcribes from oral dictation a variety of material much of which is confidential and technical in nature such as reports, correspondence, position papers, budget and statistical data, performance evaluations, disciplinary actions, grievance reports, etc.
  • Utilizes computer to generate reports, develop formats and establish and maintain files on computer.
  • Maintains Supervisor, Executive Staff, and Internal Security Investigators schedules.
  • Sets up the SIU (Southern Illinois University) School of Medicine video equipment for the Facility Physicians and enter the Physicians’ CME (Continuing Medical Education) credits into the SIU database system.
  • Sets up and maintains files of correspondence and reports. Maintains accurate and current Department Policy and Procedure Directives, facility policies and procedures, executive orders, etc. 
  • Opens, reads, and distributes incoming correspondence.
  • Receives visitors.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience OR Completion of high school and five (5) years of secretarial experience.
  • Requires the ability to keyboard from copy at a minimum net rate of 55 words per minute.

Preferred Qualifications

  • Two (2) years advanced proficiency in office programs such as Microsoft Office Suite, including word, access, and excel to generate reports, correspondences, position papers, budget and statistical data.
  • Five (5) years of experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
  • Three (3) years of experience conducting special projects which include evaluating existing and proposed programs, policies, and procedures for a public or private organization.
  • Five (5) years of experience communicating clearly and effectively both orally and in writing with both internal and external officials, providers and/or the general public.
  • Two (2) years of experience researching and developing correspondence to internal and/or external individuals.
  • Five (5) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
  • Three (3) years of experience coordinating meeting arrangements, including the maintenance of calendars, and making travel plans for an administrative official.

Conditions of Employment

  • Requires the ability to utilize office equipment, including personal computers.
  • Requires the ability to work after business hours, weekends, and holidays.
  • Requires the ability to lift up 20 lbs.
  • Requires the ability to travel in the performance of job duties, with overnight stays as appropriate.
  • Requires ability to pass the IDHS background check.
  • Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon - Fri, 8:30am - 5:00pm; 1-hour unpaid lunch

Headquarter Location: 114 N Orchard Dr Park Forest, IL 60466-1200

Division of Developmental Disabilities

Ludeman Developmental Center

Facility Director’s Office

Work County: Cook

Agency Contact: DHS.HiringUnit@illinois.gov

Posting Group: Office & Administrative Support; Social Services

 

About the Agency:

The Illinois Department of Human Services uplifts individuals and communities across Illinois.  Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives.  Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois.  Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html

  

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

 


Nearest Major Market: Chicago

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