Apply »

OFFICE ADMINISTRATOR III (OPT 2 - KEYBOARDING)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Apr 22, 2024
Location: 

Park Forest, IL, US, 60466-1200

Job Requisition ID:  36849

Agency :  Department of Human Services 

Opening Date: 04/23/2024
Closing Date/Time: 05/06/2024 
Salary:   Anticipated Salary: $3,954 - $5,482 per month ($47,448 - $65,784 per year)  
Job Type:   Salaried 
County:   Cook  
Number of Vacancies:   1  
Plan/BU: RC014   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  36849 

Position Overview

The Division of Developmental Disabilities is seeking to hire an Office Administrator III for the Ludeman Developmental Center located in Park Forest, Illinois to direct and assign activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records. Coordinates posting of payroll transactions.  Reviews work in progress for accuracy, established procedures, and counsels’ employees on proper work procedures and new policy directives.  Answers questions regarding Payroll/Timekeeping matters. Reviews records for supervisors and administrators.  Provides in-service training regarding timekeeping procedures.

Job Responsibilities

  1. Directs and assigns activities of lower-level staff engaged in the preparation of payroll and maintenance of timekeeping records.
  2. Serves as a working supervisor.
  3. Verifies appropriate deductions and revocations are made to Payroll system when authorized by the employee.
  4. Responds to inquiries related to the Retirement System.
  5. Answers questions regarding payroll/timekeeping matters.  
  6. Provides in-service training regarding timekeeping procedures.
  7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience or completion of high school and three (3) years of Office Assistant experience or three (3) years independent business experience.

  2. Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications

  1. Five (5) years of experience monitoring, entering and directing the processing and/or transmitting of payroll data for a pubic or private organization.
  2. Three (3) years of experience supervising staff, assigning and reviewing work, providing guidance and training for a public or private organization.
  3. Three (3) years of experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
  4. Three (3) years of experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
  5. Three (3) years of experience utilizing office procedures and programs for a public or private organization.
  6. Five (5) years of basic proficiency using personal computers, including Microsoft, Word and Excel.

Conditions of Employment

  1. Requires the ability to utilize office equipment, including personal computers.
  2. Requires the ability to work after business hours, weekends and holidays.
  3. Requires the ability to travel in the performance of job duties.
  4. Requires ability to pass the IDHS background check.
  5. Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  8:00am - 4:30pm Monday - Friday  

Fiscal
Work Location: 114 N Orchard Dr Park Forest, IL 60466-1200  

Division of Developmental Disabilities

Ludeman Developmental Center

Business Office – Payroll
Agency Contact: DHS.HiringUnit@Illinois.gov  

Posting Group:  Office & Administrative Support; Social Services  

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

Apply »