EXECUTIVE SECRETARY I (UMP)
Peoria, IL, US, 61602
Job Requisition ID: 42808
Agency: Department of Transportation
Position Title: Executive Secretary I, Opt. 2
Skill Option: Keyboarding
Closing Date/Time: 11/25/2024
Salary: Anticipated Starting Salary: $4,246 Monthly; Full Range: $4,246 - $5,701 Monthly
Job Type: Salaried
Category: Full Time
County: Peoria
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number REQ#42808 - IPR#47448
Position Overview
The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgment on the promulgation and interpretation of the bureau policies and programs. This position performs a variety of complex clerical and technical functions.
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Performs support functions for Local Roads and Streets Section staff, including the Local Roads and Streets Engineer/Section Chief.
- As secretary to the Local Roads and Streets Section, performs duties including composing and keyboarding correspondence.
- Consults and advises the Local Roads and Streets Engineer and staff on departmental methods, procedures, and interpretations of departmental policies and programs.
- Serves as receptionist for the Local Roads and Streets Section.
- Arranges travel and hotel reservations for staff in the Local Roads and Streets Section for seminars and meetings.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience OR completion of high school and three years of secretarial experience.
- Requires ability to keyboard accurately at 55 wpm.
- Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.
Preferred Qualifications
- Prefers ability to perform duties with a minimum of supervision.
- Prefers extensive knowledge of office procedures and operations.
- Prefers ability to deal with the public, outside agencies, and staff in courteous and effective manner.
- Prefers flexibility and good judgment in managing workload.
- Prefers ability to maintain confidentiality due to highly sensitive issues and information.
Conditions of Employment
1. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
2. Successful completion of a background screening.
About the Agency
The Illinois Department of Transportation is seeking to hire an Executive Secretary I.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: Peoria - 401 Main St
Work Office: Office of Highways Project Implementation, Region 3/District 4/Bureau of Project Implementation
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation ; Office & Administrative Support
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Peoria