NORTH/CENTRAL FACILITIES MANAGER (PSA, OPT. 1)

Position Summary

Have facilities management experience? Experience enforcing health, safety, and environment regulations? We are looking for you. The Illinois Department of Central Management Services Bureau of Property Management is seeking an experienced facilities manager in our Northwest Central Region. This supervisory position will manage a team of trades and building & grounds staff for assigned facilities for leased facilities including, but not limited to maintenance and repair of buildings, preventative maintenance programs, grounds keeping services, janitorial services, and security services, and various trades repairs. Responsibilities also include conducting facility inspection reports, reallocating resources to maintain optimal program operation efficiency, reviewing and evaluating, and approving invoices in concert with the bureau's fiscal team. In addition, this position works closely with our Bureau of Strategic Sourcing on contract agreements with vendors related to equipment, commodities, and contractual services required for facilities management. The ideal candidate is experienced in facilities management, supervising staff in multiple locations, strong communication and organizational skills, with attention to detail. We invite all qualified applicants to apply! 

Position Essential Functions

• Under Administrative direction of the Central & Southern Region Facilities Manager, serves as the North/Central Facilities Manager for assigned facilities in the Northwest Central Region.

• Implements all facilities standardized operational policies, procedures, techniques developed by senior management of the Bureau of Property Management to accomplish the efficiency and cost saving goals of Executive Order 2003-10.

• Conducts ongoing analysis and research methods of improving facility operational efficiency and cost savings and programs for the facilities management process to proactively identify and resolve deficiencies.

• Serves as liaison to Agencies, Boards, Commissions, and Universities in the use of assigned facilities.

• Serves as a full line supervisor.

• Reviews, evaluates, and approves invoices and confers with Bureau of Property Management (BoPM)/Fiscal Services to process payments for the procurement of facility services and supplies.

• Coordinates the management of procurement needs of the Region’s portfolio with the Regional Facilities Manager.

• Provides guidance and assistance to Bureau leasing personnel in the review and evaluation of leases.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization specifically in the field of facilities management.

Preferred Qualifications

• Prefers three (3) years of professional supervisory experience.
• Prefers five (5) years of professional facility management experience.
• Prefers five (5) years of professional experience enforcing health, safety, and environmental regulations such as the standards enforced by Occupational Safety and Health Administration (OSHA).
• Prefers three (3) years of professional experience supervising skilled trades staff.
• Prefers three (3) years of professional experience with contract management.
• Prefers two (2) years of professional experience estimating and budgeting for future needs and cost or space, equipment, supplies, and services related to facilities

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends. Requires the ability to serve on an on-call basis.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About The Agency

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

State of Illinois Benefits

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!