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OFFICE ASSOCIATE (OPT 2: TYPING)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 16, 2022
Location: 

Peoria, IL, US, 61606-1958

Job Requisition ID:  21044

Agency :  Department of Corrections - Peoria Parole Office
Closing Date/Time: 12/05/2022
 11:59pm
Salary:   Anticipated starting salary $3,367/month; CBA applies; Full Range: $3,367 - $4,741/month  
Job Type:   Salaried Full Time  
County:   Peoria  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number: 21044

 

Position Overview

The Illinois Department of Corrections (DOC) Parole Division is seeking an individual to serve as office support for the Peoria Parole Office. We are seeking an organized and detail-oriented person with the ability to handle a fast-paced environment to join our team. The ideal candidate will also need to be able to communicate effectively verbally, electronically, and in writing with both internal and external stakeholders. The benefits of working at DOC include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We encourage all qualified applicants to apply.

Job Responsibilities

  1. Composes and keyboards complex and varied correspondence, memoranda, and documents for an assigned office within the Peoria Parole Office.
  2. Prepares and maintains complex, highly specialized records and reports, including reports of personnel, professional, clinical and administrative matters that include sociological, medical, and legal terminology.
  3. Assists with timekeeping duties by submitting bi-monthly time statements.
  4. Gathers and collects sociological, psychological, and psychiatric reports and correspondence.
  5. Responds to inquiries from the public, parole agents, management, and vendors.
  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
  2. Requires the ability to keyboard accurately at 45 words per minute.

Preferred Qualifications (In Order of Significance)

  1. Prefers at least one (1) year of office experience preparing and proofreading letters and/or correspondence.
  2. Prefers at least one (1) year experience gathering data in an office setting.
  3. Prefers at least two (2) years of experience monitoring and transmitting electronic correspondence in an office setting.
  4. Prefers at least six (6) months office experience assisting with timekeeping duties.
  5. Prefers at least two (2) years of experience operating commonly used manual and automated office equipment.

Conditions of Employment

  1. Requires ability to pass the Illinois Department of Corrections background check. 
  2. Requires ability to pass a drug screen.  On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

About the Agency

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to service justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

Work Hours:  8:00am - 4:30pm Monday-Friday  
Work Location: 1115 N North St Peoria, IL 61606-1958  
Agency Contact:
 

Laurel Carlson

Email: laurel.carlson@illinois.gov

Phone #:309-671-3111

Job Family:  Clerical and Administrative Support; Public Safety  

 

This position does not contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com