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OFFICE ASSOCIATE OPT. 2 - 3001500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 6, 2021
Location: 

Pinckneyville, IL, US, 62274-3418

Job Requisition ID:  225

Position ID:  225

Agency:  Department of Corrections  
Closing Date/Time:  4/20/21  11:59 
Salary:  Anticipated starting salary $3213/month. CBA applies; $3213 to $4388/Month 
Job Type:  Salaried Full Time 
County:  Perry 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position.

 

*****DO NOT APPLY ONLINE*****

Follow the application instructions below to apply to this position.

Position Description and Job Responsibilities

Under direction of the Executive II, performs complex clerical functions for the Record Office; performs sentence calculations; performs a variety of keyboarding/text-editing duties in inputting confidential information on inmates through the use of an automated computer terminal and personal computer equipment.

30%  Performs complex sentence calculations including revocation/restoration of good conduct credits; utilizes the Offender Tracking System (OTS); inputs inmate time changes in an accurate and timely manner.

25%   Prepare and distribute drop slips for all inmates being discharged from the institution ensuring documentation is prepared for the Prisoner Review Board for Clemency Hearings; prepare dress-outs and packets for inmates who are being transferred; responsible for verifying and scheduling writs of habeas corpus received, coordinating writ transfers through the Transfer Coordinator's Office; schedule medical and funeral furlough packets; update and maintain an accurate log of all inmates approved for transfer; coordinate weekly transfer list.

15%   Composes/types correspondence to outside agencies including the sheriff's office, police, state attorneys and courts; composes/types complex documents, forms, memoranda and letters regarding inmate disciplinary actions and results of legal actions; determines proper format and proofreads the documents.  Prepares/distributes daily inmate movement, disciplinary action and results of legal actions pertinent to inmates; completes intake checklist for incoming transfers.

15%   Maintains accurate filing system ensuring inmates are reviewed for restoration of lost good time, award of Meritorious Good Time by distributing docketed information in a timely manner through use of OTS files.

10%   Maintains inmate master files ensuring filing is accurate and timely; interprets documents ensuring they are filed in appropriate sections of inmate's files.

05%   Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above

 

Minimum Requirements

  • Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
  • Requires working knowledge of office practices, procedures, and programs. 
  • Requires extensive knowledge of composition, grammar, spelling, and punctuation.
  • Requires working knowledge of basic mathematics.
  • Requires elementary knowledge of agency programs, rules and regulations. 
  • Option 2: Requires ability to type accurately at 45 WPM. 

Employment Conditions

  • Requires the ability to pass the IDOC/IDJJ background check. 
  • On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois. Please note that although the law has changed, the Department will continue to enforce the Department’s zero tolerance Drug Testing policy.  
  • The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited. 

 

 

About the Agency                                                                                                                          

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

 

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

 

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

Work Hours:  8:00 am-4:00 pm with Sat/Sun Days off  
Work Location: Pinckneyville Correctional Center: 5835 State Route 154 Pinckneyville, IL 62274-3418  
Agency Contact:  Racheal Aguiniga, Rachael.J.Aguiniga@illinios.gov
Job Function:  Clerical and Administrative Support; Public Safety  

This position requires the ability to type 45 words per minute.  If you do not have a qualifying typing score on file with CMS within the last year, you will need to take a typing test. 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

This position requires a minimum typing score of  _45__ words per minute.