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EXECUTIVE II (RECORDS OFFICE SUPERVISOR) - 1385200

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Apr 2, 2021
Location: 

Pontiac, IL, US, 61764-2323

Job Requisition ID:  2047

Agency:  Pontiac Correctional Center/IL Department of Corrections  
Closing Date/Time: 04/15/2021 - 4pm
Salary:  Anticipated Starting Salary $5,328/month; CBA Applies; Full Range $5,328-$8099/month 
Job Type:  Salaried Full Time 
County:  Livingston 
Number of Vacancies: 1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

 2047

Position Description and Job Responsibilities

Under general direction of the Assistant Warden of Programs (Senior Public Service Administrator), organizes and evaluates the operation of the Pontiac Correctional Center Record Office; establishes and implements policies and procedures; serves as working supervisor; assigns and reviews work; provides guidance and training.  Monitors release of offenders; conducts release reviews for all offenders; processes correspondence regarding offenders from courts and law authorities; researches claims filed by offenders.

25% Plans, organizes and directs the Record Office at the Pontiac Correctional Center

20% Serves as working supervisor

15% Monitors and directs the evaluation and review of offender records relating to the lawful commitment and release of offenders assigned to the supervision of the Department through a review of legal records and court sentence

10% Processes correspondence regarding offenders received from courts and law authorities

10% Serves as a liaison between the facility, Judges, State's Attorneys, Corrections legal staff, Attorney General's Office and Information Services

5%   Prepares Parole Board dockets for Prisoner Review Board

5%   Maintains statistical data reference system for administration planning and information reports

5%   Conducts call lines for offenders

5%   Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Requirements

  • Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
  • Requires two years of responsible administrative experience in a public or business organization
  • Requires extensive knowledge of the principles and practices of public and business administration.
  • Requires ability to develop and manage a supportive agency program.  
  • Requires ability to analyze administrative problems and adopt an effective course of action.
  • Requires ability to develop, install and evaluate new and revised methods, procedures and performance standards.
  • Requires ability to exercise judgment and discretion in developing, implementing and interpreting departmental policies and procedures.
  • Requires ability to develop and maintain cooperative working relationships.
  • Special Skills:  Of the two years of experience required above, require those two years of experience in computing sentences; applying statutes relating to sentencing guidelines and enforcing appellate court mandates that affect calculation of awarded time to offenders.  Requires extensive knowledge of records management and retention standards.  Requires extensive knowledge of record office processes and procedures.

Employment Conditions

1.  Requires the ability to pass the IDOC/IDJJ background check.

2.  On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume and sell cannabis in Illinois.  Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.

About the Agency                                                                                                                  

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity and inclusion.  This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in offender behavior, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.  We invite all qualified applicants to join our team.

Work Hours:  8am-4pm Monday through Friday  
Work Location: Pontiac Correctional Center Pontiac Correctional Center, 700 W Lincoln St Pontiac, IL 61764-2323  
Agency Contact:

Elaine Rentz

Email: elaine.rentz@illinois.gov

Phone #:815/842-2816

Job Function:  Administration/Management  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: cmsapplications@fakeaddress.com (explain how you would like to receive the paper application/bid forms)

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.