LCA BUDGET SUPERVISOR

Essential Function 1

Develops initial fiscal year operating budget proposals for submission to the Academy Director, US Property & Fiscal Officer (USPFO), and the Illinois Adjutant General (AG).  

• Monitors all obligations and expenditures (state & federal) to ensure budget constraints are not exceeded and that the allowability of costs specified in the Master Youth Program Cooperative Agreement (MYPCA) are not exceeded.  
• Maintains a list of unfunded requirements for future budget consideration.  
• Prepares cash flow analysis reports reflecting projected monthly federal obligations by budget object code and submits revised reports when required.  
• Prepares monthly/quarterly/annual budget reports reflecting actual expenditures and obligations for review by the Director, USPFO and AG. Prepares modifications to the MYPCA for administrative changes, increased/decreased funding and/or changes in budget object codes.  
• Reviews and approves all supply and equipment requests within the dollar limits established by the Department of Military Affairs (DMAIL) and recommends approval/disapproval when those limits are exceeded prior to purchase and/or submission to DMAIL and/or USPFO purchasing agencies

Essential Function 2

Performs as local Contracting Officer for state purchases and initiates contracts through DMAIL Purchasing Officer when contracts exceed that amount. 

• Reviews and validates all contract specifications and statements of work for accuracy and completeness.
• Ensures contractual obligations of vendors are met.  
• Conducts scheduled and no-notice inspections on contract performance of jobs in work and final inspections prior to release of invoice for payment.  
• Reports findings to proper authority.  
• Validates satisfactory receipt of supplies, equipment and/or services prior to processing for payment.
• Maintains documentation to support all financial disbursements.

Minimum Qualifications 1

1. Requires the knowledge, skill, and mental development equivalent to the completion of 2 years of college with coursework in business or public administration, accounting/bookkeeping, supply management and contract management.  
2. Requires 6 years supervisory or administrative military experience.  

Preferred Qualifications 1

1.    Active membership in the Illinois National Guard, any Reserve Component, or retired Armed Forces.
2.    Requires attainment of military rank E-7 to O-5.

Employment Condition 1

1.    Requires the ability to pass a DoD background investigation.
2.    Requires a valid driver’s license in the appropriate classification as required by law.
3.    Required to work a flex work schedule including weekends and evenings when necessary to meet agency needs