LCA BUDGET SUPERVISOR

Essential Function 1

Develops initial fiscal year operating budget proposals for submission to the Academy Director, US Property & Fiscal Officer (USPFO), and the Illinois Adjutant General (AG).  

• Monitors all obligations and expenditures (state & federal) to ensure budget constraints are not exceeded and that the allowability of costs specified in the Master Youth Program Cooperative Agreement (MYPCA) are not exceeded.  
• Maintains a list of unfunded requirements for future budget consideration. 
• Prepares cash flow analysis reports reflecting projected monthly federal obligations by budget object code and submits revised reports when required.
• Prepares monthly/quarterly/annual budget reports reflecting actual expenditures and obligations for review by the Director, USPFO and AG.
• Prepares modifications to the MYPCA for administrative changes, increased/decreased funding and/or changes in budget object codes.  
• Reviews and approves all supply and equipment requests within the dollar limits established by the Department of Military Affairs (DMAIL) and recommends approval/disapproval when those limits are exceeded prior to purchase and/or submission to DMAIL and/or USPFO purchasing agencies

Performs as local Contracting Officer for state purchases and initiates contracts through DMAIL Purchasing Officer when contracts exceed that amount. 

• Reviews and validates all contract specifications and statements of work for accuracy and completeness.
• Ensures contractual obligations of vendors are met.  
• Conducts scheduled and no-notice inspections on contract performance of jobs in work and final inspections prior to release of invoice for payment.  
• Reports findings to proper authority.  
• Validates satisfactory receipt of supplies, equipment and/or services prior to processing for payment.
• Maintains documentation to support all financial disbursements.

Minimum Qualifications 1

1. Requires the knowledge, skill, and mental development equivalent to the completion of 2 years of college with coursework in business or public administration, accounting/bookkeeping, supply management and contract management.  
2. Requires 6 years supervisory or administrative military experience. 

Preferred Qualifications 1

1.    Active membership in the Illinois National Guard, any Reserve Component, or retired Armed Forces.
2.    Requires attainment of military rank E-7 to O-5.

Employment Condition 1

1. Requires the ability to pass a DoD background investigation. 
2. Requires a valid driver’s license in the appropriate classification as required by law. 
3. Required to work a flex work schedule including weekends and evenings when necessary to meet agency needs. 
4. This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time. 
5. Requires a Substitute Teaching Certificate recognized by the State of Illinois.