BUSINESS ADMINISTRATIVE SPECIALIST

Position Overview

The Robinson Correctional Center is seeking to hire a detailed and professional oriented person to serve as the Business Administrative Specialist. Under the direction of the Business Administrator, the employee will coordinate the operations and serve as the Lead Worker for the employees assigned to payroll, timekeeping, and procurement at the facility.  All qualified applicants are invited to apply and join the team at Robinson Correctional Center.

Job Responsibilities

1. Serves as the institution procurement officer
2. Directs and coordinates the contact administration and review program for the institution, including the development and evaluation of bid specifications, bid tabulations, reviews, and negotiations with vendors the implementation of contract provisions
3. Gathers data for the Business Administrator and participates in the development of the institution budget
4. Serves as designated lead worker over the staff engaged in payroll, timekeeping, procurement, and the SAP
5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with a major in business administration or a related field.
2. Requires one (1) year of progressively responsible business experience.

Preferred Qualifications (In order of Significance)

1. Prefers extensive knowledge of the fundamental principles of modern business administration.
2. Prefers extensive knowledge of the functions of state government and the employing agency.
3. Prefers at least six (6) months of experience working with contract establishment, contract monitoring, and working within the Illinois Procurement Code.
4. Prefers a bachelor's degree in the areas of business administration, business management, finance, economics, or accounting.
5. Prefers at least one (1) year of professional experience working with enterprise resource planning (ERP) software such as SAP, database management systems, such as HANA, SMS, or other compatible software.
6. Prefers at least one (1) year of experience working with timekeeping and payroll functions in a business setting.
7. Prefers at least one (1) year of experience working with BidBuy or other procurement software.
8. Prefers at least one (1) year of professional experience handling conflict resolution within staff, coworkers, vendors, and clients.
9. Prefers at least one (1) year of professional experience applying Generally Accepted Accounting Principles.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ Background check
2. Requires ability to pass a drug screen.  On January 1, 2020, the Cannabis Regulation and Tax Act made it legal for residents over the age of 21 to produce, consume, and sell cannabis in Illinois.  Please note that although the law has changed, the Department will continue to enforce the Department's zero tolerance Drug Testing policy.  The use of unauthorized drugs, including cannabis, by an employee, regardless of the position held is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Agency Statement

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.

Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.

The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.

Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off, and pre-tax benefit programs.  The department also offers extensive training and career advancement opportunities.

The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.