Administrative Assistant I

Position Overview

The Illinois Department of Natural Resources is looking to hire an Administrative Assistant I for The Office of Land Management. This position will: assist in the planning, directing, and administering of all operational programs for the Region I area; collect data and create reports and spreadsheets; perform duties as regional timekeeper for assigned staff; and will work in conjunction with Site superintendents of state parks, fish and wildlife areas, state forests and recreation areas to determine appropriate needs for new equipment or repair work. The Office of Land Management manages and maintains 329 state-owned and leased state parks, fish and wildlife areas, state forests, state trails, natural areas and recreational sites.  We welcome interested applicants who would like to be part of this team to apply today.

Essential Functions

• Serves as staff assistant to the Regional Land Manager.
• Assists staff with regional fiscal and budgetary responsibilities including the monitoring of vouchers, maintenance contracts, and contractual repair work bidding.
• Serves as working supervisor.
• Responds to public inquiries in person, correspondence, or by phone.
• Performs other duties as required or assigned which are reasonably with the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience, in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of working knowledge of agency policy and procedures
• Two (2) years of professional experience developing office practices, policies, and procedures.
• Two (2) years of professional experience using technology and software to track, manage, and improve the operations of a large office or programs.
• Two (2) years of professional experience meeting deadlines with strong attention to detail while working on multiple projects.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

1. Requires completion of a background check and self-disclosure of criminal history.

2. Valid driver’s license.

3. Requires ability to travel in the performance of duties, with overnight stays as appropriate.

4.Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.