SENIOR PAYROLL SPECIALIST (TECHNICAL MANAGER III)
Schaumburg, IL, US, 60196
Agency: Department of Transportation
Position Title: Technical Manager III
Closing Date/Time: 02/26/2025
Salary: Anticipated Starting Salary: $5,055 Monthly; Full Range: $5,055-$8,800/Monthly
Job Type: Salaried
Category: Full Time
County: Cook
Number of Vacancies: 3
Plan/BU: NR916 Pro-Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44522 - IPR#47825
Position Overview
This position is accountable for assisting the Payroll Supervisor in administrative functions relating to the accurate and timely submission of the district payrolls; responding to inquiries from district employees; processing salaried and hourly turnaround documents in the preparation of submittal for the payroll; and verifying pay adjustments for compliance with personnel policies and union agreements.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Assists the Payroll Supervisor in the accurate and timely submission of district payrolls ensuring all employees are paid correctly.
- Prepares all technical/nontechnical payrolls. Prepares turnaround (payroll) for technical/nontechnical employees reflecting any exceptions.
- Advises district personnel regarding timekeeping policies and resolves associated difficulties by serving as a resource with all district office/field locations.
- Maintains attendance records for all district employees. Distributes monthly leave balance reports for all employees. Audits and processes timecards for district employees which includes leave time, overtime, temporary assignment, military pay differential, etc.
- Prepares various forms requiring verification of time records/employment for the retirement system, insurance, mortgage applications, etc. Prepares and processes deduction cards and processes deferred compensation forms.
- Prepares C-13 invoice vouches for military differential and B82 deductions for payments to the State Employee Retirement System (SERS).
- Audits and reconciles technical/nontechnical various payroll reports. Ensures the timely processing of all records related to the Family Medical Leave Act (FMLA).
- Enters and maintains employee work schedules and work locations.
- Performs other duties as assigned.
Minimum Qualifications
- Completion of a bachelor's degree majoring in business, public administration, human resources, accounting, economics, statistics, public finance, or a related field OR Completion of two years of college PLUS two years of payroll/timekeeping experience OR Six years of payroll/timekeeping experience.
Preferred Qualifications
- Working knowledge of personnel practices, policies, and procedures as they relate to timekeeping.
- Experience utilizing mainframe systems or web-based programs along with working knowledge of the Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint.
- Ability to work under pressure in a demanding environment with large workloads and set deadlines.
- Ability to utilize confidentiality, diplomacy, and tactfulness when dealing with employees, employee records, and other personal information.
- Strong problem-solving skills and the ability to apply sound judgment.
- Strong mathematical aptitude.
- Excellent data entry skills.
- Ability to apply accuracy/attention to detail to work products.
- Strong customer service skills.
- Strong organizational and time management skills.
Conditions of Employment
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Occasional overtime.
- Infrequent travel.
- Valid driver's license.
- Successful completion of a background screening.
About the Agency
The Illinois Department of Transportation is seeking to hire Senior Payroll Specialists.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas (flexible time, hybrid scheduling).
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:15 PM, Monday-Friday (45-Minute Lunch)
Work Location: 201 Center Ct, Schaumburg, Illinois, 60196
Office: Office of Highways Project Implementation/District 1/Bureau of Administrative Services
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Fiscal, Finance & Procurement; Office & Administrative Support
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Chicago