OFFICE COORDINATOR, OPTION 2 - 3002500
Skokie, IL, US, 60077-3695
Agency: Department of Human Services
Opening Date: 5/13/2022
Closing Date/Time: 05/26/2022
Salary: $3,339 - $4,549/Monthly
Job Type: Salaried Full Time
County: Cook
Number of Vacancies: 1
Plan/BU: RC014
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #10-91-14876
Position Overview
Under direction, performs paraprofessional and technical secretarial and office functions for the Local Office Administrator in the Northern Office. Assists in a variety of office management and support functions. Keyboards a variety of forms, form letters, cards and records.
Job Responsibilities
1. Serves as secretary to the Local Office Administrator of the Lower North Office.
2. Performs a variety of administrative staff support functions, coordinates various administrative staff activities with other Department of Human Services (DHS) local offices and other agencies.
3. Maintains files of correspondence, statistical reports, memoranda, and medical inquires.
4. Receives and directs visitors for Local Office Administrator and other staff, screens telephone calls for priority and importance and answers questions, makes and cancels appointments for supervisor, maintains supervisor’s schedule, answers inquiries, and disposes of routine matters.
5. Monitors receipt of manual releases/memoranda and updates assistance programs manuals, maintains and updates administrative manuals for Local Office Administrator (LOA) when new releases are received.
6. Follows oral and written instructions, completes technical and complex tasks, accesses automatic office equipment to obtain data and compile reports of pending and outstanding activities.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires Knowledge, skill and mental development equivalent to two years secretarial/business college
OR
the completion of high school and two years related office experience
OR
Two years independent business experience.
2. Requires ability to keyboard accurately at 30 wpm.
Knowledge, Skills, and Abilities
- Requires extensive knowledge of office practices, procedures and programs.
- Requires extensive knowledge of grammar, spelling, punctuation and basic mathematics.
- Requires the ability to follow oral and written instructions.
Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: Northern FCRC
8001 Lincoln Ave Skokie, IL 60077-3695
Agency Contact:
Jill Baltimore
Email: DHS.HiringUnit@illinois.gov
Job Function: Clerical and Administrative Support
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
DHS Mission Statement - IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE. Include the Posting ID # and applicants entire name in the subject line of the email when applying.
Please submit application via email to: DHS.HiringUnit@illinois.gov
Current State Employees:
- Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.