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OFFICE COORDINATOR, OPTION 2 - 3002500

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 12, 2022
Location: 

Skokie, IL, US, 60077-3695

Job Requisition ID:  14876

Agency:  Department of Human Services  

Opening Date:  5/13/2022
Closing Date/Time:  05/26/2022 
Salary:  $3,339 - $4,549/Monthly 
Job Type:  Salaried Full Time 
County:  Cook 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #10-91-14876

Position Overview

Under direction, performs paraprofessional and technical secretarial and office functions for the Local Office Administrator in the Northern Office.  Assists in a variety of office management and support functions.  Keyboards a variety of forms, form letters, cards and records.

Job Responsibilities

1. Serves as secretary to the Local Office Administrator of the Lower North Office.

 

 

2. Performs a variety of administrative staff support functions, coordinates various administrative staff activities with other Department of Human Services (DHS) local offices and other agencies.

 

 

3. Maintains files of correspondence, statistical reports, memoranda, and medical inquires.

 

 

4. Receives and directs visitors for Local Office Administrator and other staff, screens telephone calls for priority and importance and answers questions, makes and cancels appointments for supervisor, maintains supervisor’s schedule, answers inquiries, and disposes of routine matters.

 

 

5. Monitors receipt of manual releases/memoranda and updates assistance programs manuals, maintains and updates administrative manuals for Local Office Administrator (LOA) when new releases are received.

 

 

6. Follows oral and written instructions, completes technical and complex tasks, accesses automatic office equipment to obtain data and compile reports of pending and outstanding activities.

 

 

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1.  Requires Knowledge, skill and mental development equivalent to two years secretarial/business college

     OR

     the completion of high school and two years related office experience

     OR

     Two years independent business experience.

2.  Requires ability to keyboard accurately at 30 wpm.

Knowledge, Skills, and Abilities

  • Requires extensive knowledge of office practices, procedures and programs.
  • Requires extensive knowledge of grammar, spelling, punctuation and basic mathematics.
  • Requires the ability to follow oral and written instructions.

 

Work Hours:  8:30 am - 5:00 pm Monday - Friday  
Work Location:  Northern FCRC

8001 Lincoln Ave Skokie, IL 60077-3695  
Agency Contact:

Jill Baltimore

Email: DHS.HiringUnit@illinois.gov

 

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

DHS Mission Statement - IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.  Include the Posting ID # and applicants entire name in the subject line of the email when applying.

Please submit application via email to: DHS.HiringUnit@illinois.gov

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.