ACCOUNT CLERK II
Springfield, IL, US, 62704-6527
Agency: State Employee Retirement System
Title: Account Clerk II, Upward Mobility
Class Title: ACCOUNT CLERK II - 00112
Skill Option: None
Bilingual Option: None
Closing Date/Time: 10/22/2024
Salary: $3,750.00 - $4,862.00 monthly/CBA language applies
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number: 42032
We invite qualified applicants to apply for the position which serves as an Account Clerk II in the Vouchering Division of the Administrative Services Section at State Retirement Systems (SRS). This position is responsible for reviewing and entering banking information, change of address forms, entering outside deductions for current SRS benefits, and reviewing and processing files for new benefits. This position is also responsible for processing monthly expenses. The ideal candidate should be self-motivated, detail oriented, have excellent analytic, communication (both verbal and in writing), and organizational skills. SRS is conveniently located on the west side of Springfield with free parking on-site.
Essential Functions
- Prepares all electronic fund transfer forms for next available continuing monthly benefit payment, ensuring benefit payments are paid accurately on the next available prelist by verifying status of payee and information provided on the form.
- Processes monthly adjustments to ongoing payments, coordinates electronic deposit information.
- Prepares both administrative expense and claims receivable refund vouchers for initial phase of payment through the SAMS/AIS vouchering system by entering all invoices on a timely basis.
- Process monthly benefit files for required adjustments to benefit payment amount due to various offsets or reductions and activation of deferred monthly payment files.
- Prepares administrative services documents for imaging by assembling documents accurately, checking for completeness and print quality, and creating barcodes.
- Responsible for the accurate completion and submission of State Comptroller Warrant Action Request Form (C-50) which directs a stop and replacement for lost or destroyed benefit payment warrants.
- Reviews all agency telecommunications bills for accuracy and compliance with agency telephone usage policy.
- Maintains adequate level of office supplies by checking stock to determine inventory levels, anticipating requirements, placing orders, verifying receipt, and stocking items.
- Answers telephone calls and assists office visitors fielding questions from benefit recipients or their representative relating to benefit deductions and tax withholding changes.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of high school.
- Requires one year of office experience, including bookkeeping work.
- Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Prefers working knowledge of bookkeeping principles and practices.
- Prefers working knowledge of office methods and procedures.
- Prefers elementary knowledge of the principles and functions of standard office accounting machines and equipment.
- Prefers ability to apply bookkeeping principles.
- Prefers ability to make rapid and accurate arithmetic calculations either manually or by machine.
Work Hours: 8:00a.m. - 4:30p.m., Monday - Friday, in the office on a full-time basis; no remote work option
Work Location: Springfield - 2101 S Veterans Pkwy
Agency Contact: Jenny Reichart
Email: Jenny.Reichart@SRS.Illinois.gov
Phone #: (217) 785-6955
Posting Group: Office & Administrative Support
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
The purpose of State Retirement Systems is to provide an orderly means whereby aged or disabled employees may be retired from active service, without prejudice or hardship, and to enable employees to accumulate reserves for themselves and their dependents for old age, disability, death and termination of employment, thus effecting economy and efficiency in the administration of the State Government.