ACCOUNT TECHNICIAN I(UPWARD MOBILITY)

Position Overview

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Account Technician I for the Administration Unit.  The Account Technician I is directly under the Administrative Assistant and will oversee and perform technical accounting work, maintaining voucher ledgers, assemble and prepare invoices and travel vouchers, and assist in preparing annual budget.  The ideal candidate will be able to work well with the public, staff and Senior Management.  We invite those interested in public safety to apply.

Job Responsibilities

1. Performs technical accounting work in maintaining established general account books:

• Confirms accuracy and compliance with the agency procedures and state regulations
• Verifies availability of funds and updates obligation documents

2. Post vouchers to the appropriate voucher ledgers:

• Maintains the Board’s filing system of vouchers for Cross Check Verification
• Posts financial information to journals and the GAS/AIS system

3. Assembles and prepares invoice and travel vouchers and schedules:

• Verifies per diem rates and hotel rates are reported accurately and prepares agency invoice and travel vouchers in the AIS Accounting system
• Prepares monthly reports from travel logs and maintains current files and documentation of agency rules and travel guidelines

4. Provides support in preparation of the annual budget, gathers and compiles statistics for Senior Management:

• Provides support to supervisor in maintaining complex accounting systems and preparing difficult financial reports and statements

5. Prepares the employee tentative payroll on a semi-monthly basis and enters data into the Central Payroll system and timekeeping system.

(Job Responsibilities continued)

6. Establishes and maintains obligations and amendments for contracts and documents in the GAS/AIS Accounting System.

7. Maintains property control ledger/spreadsheets and processes property control reports – monthly and annually:

• Prepares and keyboards fixed assets reports quarterly
• Keyboards physical property control reports

8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Knowledge, skill and mental development equivalent to completion of two years college and completion of an approved training course or three years of related clerical bookkeeping experience.

Preferred Qualifications

• Working knowledge of accounting techniques
• Working knowledge of state and non-state accounting procedures.
• Working knowledge of principles and functions of standard office accounting machines and equipment.
• Ability to apply established accounting techniques.
• Ability to use computer-based applications, including spreadsheets and word processing, databases, email and internet.
• Working knowledge of office methods and procedures.
• Ability to follow oral and/or written instructions.

Conditions of Employment

1. Ability to successfully pass Department of Corrections, Illinois State Police and county jail background checks as necessary to enter required correctional facilities throughout Illinois.

About the Agency

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety.  It further acts as a checks and balances on other state and local institutions.  The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole.  The Board also notifies victims and their families when an inmate is about to be released from custody.  Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions.  To learn more about our agency Click Here.