ACCOUNT TECHNICIAN II 1

Position Overview

Under direction, perform technical accounting work for the Office of Fiscal Management/Grant Management Assistance including, but not limited to, analyzing complex voucher payments; audits and reconciles expenditures, maintains expenditure processing files; assists in preparation of documents for budget; reconciles reports, and provides customer services on behalf of accounting department. 

Job Responsibilities

1. Independently analyzes and verifies the Office of Grant Management's complex voucher payments:

• Reviews voucher payment for accounting information in conformance with the Comptroller's Statewide Accounting practices, Agency contracts, Federal reporting requirements, and the State purchasing and procurement rules and regulations.
• Verifies appropriateness and adequate funding level to process expenditures.
• Approves and posts expenditures to automated accounting systems.
• Confers with Department employees, off-site employees and administrative employees statewide as well as vendors to clarify questions or discrepancies in voucher information.
• Documents additional accounting information and adjusts balances to resolve discrepancies.

2. Audits and reconciles expenditures monthly by line and fund to the Comptroller's monthly appropriation ledge report:

• Examines and adjust journal entries.

3. Maintains expenditure processing files for internal/external and federal audits and use purposes:

• Provides initial distribution of documents for appropriate Agency staff.

4. Assists in the preparation of documents for the budget, including BOB and ISL forms:

• Monitors accounts for surpluses and/or deficits and informs supervisor relative to the statue of accounts.

5. Designates approvals on IGPS relative to contract release of orders, requisitions and related documents:

• Verifies appropriation, fund availability and reconciles with purchase requests for accuracy.

6. Audits contracts for totals, legal status, dates, award codes and signatures:

•  Reviews appropriation account to ensure adequate funding for obligations.

7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of two years of college
2. Requires one (1) year of technical accounting experience or four (4) years of related clerical bookkeeping experience

Preferred Qualifications

1. One (1) year of working knowledge of state or non-state accounting procedures.
2. One (1) year of working experience applying established accounting techniques.
3. One (1) year of working experience applying established accounting methods and techniques.

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position.

1. Ability to pass background check.

Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department’s operational procedures, to include the review of fiscally related procedures to ensure compliance with all rules, regulations and accounting standard.