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Date:  Nov 17, 2023

Springfield, IL, US, 62703

Job Requisition ID:  32525

Agency :  Illinois State Police 
Closing Date/Time: 12/05/2023
Salary:   $4,010 - $5,620 monthly; CBA Language Applies - anticipated starting salary is $4,010/month  
Job Type:   Hourly Full Time  
County:   Sangamon  
Number of Vacancies:   3  
Plan/BU:   RC014  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  


Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application.


Job Summary

The Illinois State Police is seeking to hire An Account Tech II for the Accounts Payable Section of the Office of Finance. Responsibilities include the following: Under direction of the Office of Finance Accounts Payable Supervisor, performs the level 1 examination and audit of vouchers and expenditure documents for ISP accounts. Coordinates problems and corrections on vouchers and expenditure documents with the cost centers. Serves as a liaison between the Illinois State Police centralized Accounts Payable section, cost centers and the Illinois Office of the Comptroller.

Job Responsibilities

40% Receives vouchers and expenditure documents from the cost center staff via workflow in the State Accounting Program (SAP) and performs the level 1 (of 2) examination and audit of commercial vouchers, travel expense vouchers, list vouchers, and contractual services vouchers for ISP accounts.

• Examines transactions to determine genuineness, propriety, and compliance with rules and regulations promulgated by statute, external regulating agencies, and bodies such as the legislature, the Department of Central Management Services, and the Illinois Office of the Comptroller (IOC).

• Approves vouchers to go to the level 2 approver

• Audits documents for the Agency's internal policies and procedures.


30% Coordinates problems and corrections on vouchers and expenditure documents with the cost centers. Serves as the Central Accounts Payable liaison with the cost center staff.

• Rejects vouchers needing correction back to the cost center staff

• Examines re-submitted vouchers

• Answers questions from cost center staff

• Assists with inquiries received from vendors regarding payment, status, and other problems.

• Assists with training cost center staff in new methods and procedures

(Job Responsibilities Continued)

10% Verifies contract data accuracy via the Illinois Office of the Comptroller SAMS program.

• Confirms contract data including contract dates, appropriation line and available funding


5% Verifies funds availability for vouchers funded by other state funds and grant funds.

• Confirms that funds are available with the Office of Finance Budget staff. 5% Tracks the timeliness of voucher submissions.

• Ensures that vouchers received over 30 days from the date of receipt include 30-day late memos.

• Enters information from the memo on a 30-day late memo tracking log.


5% Serves as the Central Accounts Payable liaison with the Illinois Office of the Comptroller (IOC). Communicates with the Office of the Comptroller through phone and email.

• to ensure appropriate and correct documentation is received for the vendor certification process.

• to inquire about status of payments, obligations, and

• to request voucher information regarding coding or other procedures.


5% Performs other duties as assigned or required which are reasonably within the scope of the duties listed above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of two years of college and one year of technical accounting experience or four years of related clerical bookkeeping experience.

Preferred Qualifications

1. Prefers minimum of two years working knowledge of SAP procedures including vouchering and vendor records.

2. Prefers minimum of two years working knowledge of SAMS procedures including vendor data and contract / obligation detail.

3. Prefers minimum of two years working knowledge of state government travel regulations.

Conditions of Employment

1. Ability to successfully pass an agency background investigation

2. Ability to successfully pass drug screening

3. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.


Work Hours:  Monday - Friday; 8:30a - 5:00p  
Work Location: 801 S 7th St Springfield, IL 62703-2487  
Agency Contact: - You must apply online.

Job Family:  Fiscal, Finance & Procurement  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).


Agency Statement:

The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:





Nearest Major Market: Springfield