ACCOUNT TECHNICIAN II - Accounts Payable

Job Summary

The Illinois State Police is seeking to hire An Account Tech II for the Accounts Payable Section of the Office of Finance. Responsibilities include the following: Under direction of the Office of Finance Accounts Payable Supervisor, performs the level 1 examination and audit of vouchers and expenditure documents for ISP accounts. Coordinates problems and corrections on vouchers and expenditure documents with the cost centers. Serves as a liaison between the Illinois State Police centralized Accounts Payable section, cost centers and the Illinois Office of the Comptroller.

Job Responsibilities

40% Receives vouchers and expenditure documents from the cost center staff via workflow in the State Accounting Program (SAP) and performs the level 1 (of 2) examination and audit of commercial vouchers, travel expense vouchers, list vouchers, and contractual services vouchers for ISP accounts.

• Examines transactions to determine genuineness, propriety, and compliance with rules and regulations promulgated by statute, external regulating agencies, and bodies such as the legislature, the Department of Central Management Services, and the Illinois Office of the Comptroller (IOC).

• Approves vouchers to go to the level 2 approver

• Audits documents for the Agency's internal policies and procedures.

30% Coordinates problems and corrections on vouchers and expenditure documents with the cost centers. Serves as the Central Accounts Payable liaison with the cost center staff.

• Rejects vouchers needing correction back to the cost center staff

• Examines re-submitted vouchers

• Answers questions from cost center staff

• Assists with inquiries received from vendors regarding payment, status, and other problems.

• Assists with training cost center staff in new methods and procedures

(Job Responsibilities Continued)

10% Verifies contract data accuracy via the Illinois Office of the Comptroller SAMS program.

• Confirms contract data including contract dates, appropriation line and available funding

5% Verifies funds availability for vouchers funded by other state funds and grant funds.

• Confirms that funds are available with the Office of Finance Budget staff. 5% Tracks the timeliness of voucher submissions.

• Ensures that vouchers received over 30 days from the date of receipt include 30-day late memos.

• Enters information from the memo on a 30-day late memo tracking log.

5% Serves as the Central Accounts Payable liaison with the Illinois Office of the Comptroller (IOC). Communicates with the Office of the Comptroller through phone and email.

• to ensure appropriate and correct documentation is received for the vendor certification process.

• to inquire about status of payments, obligations, and

• to request voucher information regarding coding or other procedures.

5% Performs other duties as assigned or required which are reasonably within the scope of the duties listed above

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of two years of college and one year of technical accounting experience or four years of related clerical bookkeeping experience.

Preferred Qualifications

1. Prefers minimum of two years working knowledge of SAP procedures including vouchering and vendor records.

2. Prefers minimum of two years working knowledge of SAMS procedures including vendor data and contract / obligation detail.

3. Prefers minimum of two years working knowledge of state government travel regulations.

Conditions of Employment

1. Ability to successfully pass an agency background investigation

2. Ability to successfully pass drug screening

3. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.