ACCOUNT TECHNICIAN II

Position Overview

DPH- Office of Policy, Planning and Statistics Account Tech II position will handle the tracking Obligated Agreements and accounts payable for multiple Federal Awards, General Revenue and State Special Funding appropriations. That includes processing commercial vouchers, Travel Reimbursements and Revolving Fund payments to CMS for DoIT service, Facility Leases and Telecommunications. Prepare expenditure reports, obligation reports and document reports of payments pending for all the divisions within our office on as needed or at minimum a Quarterly basis. 

Account Tech II position will also handle administrative duties such as filing, opening mail, date stamping incoming mail, ensuring all necessary approval documentation is included with contracts / grants & vendor payments when submitted to fiscal operations. Approval forms include; consolidated request form, approval memos for memberships, In & Out of state travel approvals, etc.  After confirmation of approvals distribute agreements to the next process for entry into the contract accounting system (SAP-SRM), review & process vendor payments to suppliers, contractors & grantees in SAP Accounting System. 

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Independently performs technical accounting work in maintaining a complete set of complex general account books for a variety of federal and state programs in the Office of Policy, Planning and Statistics
• Maintains complete set of complex general account excel Budget reports for a variety of federally funded grants and state funded programs within the Office.
• Analyzes program grant obligation and expenditure patterns.
• Prepares financial reports.
• Enters detailed specifics from vendor agreements into Grant/Contract Tracking Smartsheet and GATA grant reconciliation database.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two years of college and one year of technical experience. OR Requires four years of related clerical bookkeeping experience.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.