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We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Sep 13, 2022

Springfield, IL, US, 62702

Job Requisition ID:  18394

Agency :  Department of Natural Resources 
Closing Date/Time: 09/27/2022
Salary:   $4,164.00 to $5,982.00 per month  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  


This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  12-05-18394

Position Overview

Under direction, independently performs technical accounting, reconciliation, and audit duties in the maintenance of Agency contracts, purchases, obligations, and expenditures; reconciles expenditures with the Office of the Comptroller; establishes and maintains budgetary controls for the Agency's Contract Administration and Procurement Division.

Job Responsibilities

1.  Under direction, independently performs technical accounting, reconciliation and audit duties in the maintenance of Agency contracts, purchases, obligations and expenditures:

  • Prepares and files CODs with the Comptroller's office.
  • Audits contracts for totals, legal status, dates, award codes and signatures.
  • Checks appropriation account to ensure there is adequate funding for obligations.
  • Verifies the contents of contracts are within state regulations.
  • Maintains established accounts on a complex accounting system for both state and federal grants.
  • Audits, prepares and posts contract obligations to Accounting Information System and Statewide Accounting Management System then file with the State Comptroller.
  • Maintains complex database for all agency obligations, contracts, purchase orders, CODs, BEP, SBSA, and contract release orders.
  • Verifies totals and signatures and verifies for appropriateness and adequate funding.


2.  Independently performs complex accounting and auditing work involving establishment, maintenance and reconciliation of appropriations and obligations:

  • Prepares and maintains routine budgetary reports and statements to assist in Agency budgetary controls.
  • Prepares budget forms on contracts and obligations required by GOMB and the General Assembly.
  • Conducts financial analysis and required studies in the formulation and monitoring the Agency financial status by appropriation.
  • Notifies supervisor of projected surpluses, deficits and recommends corrective action.


3.  Audits and maintains expenditure accounts for expenditure transactions:

  • Maintains support and detailed information on expenditures and obligations.
  • Compiles data and prepares financial reports reflecting expenditures, projections, and balances.
  • Reconciles agency records on contracts and obligations with the Comptroller's and Agency accounting systems, making corrections as necessary with appropriate audit trail.


(Job Responsibilities continued)

4.  Maintains Agency central file for all obligations, contracts, purchase orders, contract release orders, CODs and affidavits:

  • Distributes documents to appropriate Agency staff statewide.


5.  Verifies voucher information for completeness and accuracy:

  • Verifies totals and signatures.
  • Reviews for propriety of purchase and compliance with State regulations.
  • Verifies appropriateness and adequate funding level to process expenditures.
  • Posts expenditure to automated accounting system.
  • Checks appropriation, fund balances, and encumbrances for documents to be entered.
  • Provides for easy retrieval of source documents.


6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

1.  Requires knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting or four years of technical accounting experience.


Preferred Qualifications

  1. Prefers two (2) years of experience in the ability to perform detailed work involving the application of accounting theory to routine accounting or auditing problems.
  2. Prefers two (2) years of experience in the ability to evaluate accounting problems or moderate difficulty and to analyze and interpret less complex accounting records and reports.

Employment Conditions

1.  Must be able to pass background check.

Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.


The Office of Fiscal Management develops budgets, processes payroll, administers workers compensation, manages audits, collects and records cash and receivables, tracks inventory and assets, processes vouchers, and conducts procurements, and holds responsibility for monitoring much of the Department’s operational procedures, to include the review of fiscally related procedures to ensure compliance with all rules, regulations and accounting standard.


Work Hours:  Mon.-Fri. 8:00AM - 4:30PM, 1 hr. lunch (Sat/Sun off)  
Work Location: One Natural Resources Way, Springfield, IL 62702-1813  
Agency Contact:

Vicky Fowler


Phone #:  217-785-5387

Job Family:  Fiscal/Finance/Business  


This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

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If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

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Nearest Major Market: Springfield