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ACCOUNTANT SUPERVISOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 16, 2022
Location: 

Springfield, IL, US, 62703-2487

Job Requisition ID:  16408

Agency:  Illinois State Police  
Closing Date/Time:  07/01/2022 
Salary:  $4,793.00 - $7,089.00 Monthly - Anticipated $4,793, CBA language applies 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

  16408

Position Overview

Under direction of the Assistant Chief, independently performs complex, professional, agency level accounting and auditing duties in decentralized accounting system and supervisory duties over accounting staff. Serves as assistant to the Accounts Payable Unit Manager.

Job Responsibilities

1.  Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.

2.  Organizes, plans, assigns, directs and controls workflow through subordinate staff. Monitors staff responsibilities for fiscal control activities; such as, verifying all transactions are in compliance with rules, regulations, and procedures established by the Agency, the Office of the Comptroller, Department of Central Management Services, the Governor's Travel Control Board, and other regulating agencies; oversees maintenance of agency-level control of automated accounts payable subsidiary and travel ledgers/files.

3.  Communicates with the Office of the Comptroller regarding any voucher modifications and coding or procedural questions. Serves as liaison for the Agency with the Office of the Comptroller in error resolution or when information is requested.                                                      

(Job Responsibilities continued)

4.  Provides training and technical accounting assistance to staff; prepares training material; responds to technical inquiries, providing direction and guidance; informs supervisor of any issues with work flow and provides recommendations for improvements.

5.  Prepares material for status reports and fiscal bulletins; provides justification of resource needs for various cost centers; develops procedures to promote efficiency and coordination for payment controls; performs research, gathers data, and prepares various reports and documents for supervisor and other· management personnel; coordinates accounts payable control, reporting, and department travel control activities; prepares a variety of financial reports for management purposes, budgeting, and statutory reporting requirements; and coordinates with vendors and cost centers in problem resolution and response to inquiries.                                                

(Job Responsibilities continued)

6.  Serves as liaison between the Office of Finance, cost center's accounting staff, and the Agency's automated accounting system in requesting additional funds for encumbrances and error resolution and for projection of budget deficiencies and surpluses; reconciles encumbrances reports with agency accounting system reports to assure transactions have been properly posted to the system and assists and advises cost center's staff with enor resolution.

7.  Responsible for Court of Claims processing for invoices not paid within the constraints of the fiscal year; coordinates  the completion of the Departmental  Response for cases processed  through the Illinois Attorney General's  Office;  assists  in  investigations  and  reporting;  coordinate the  Agency's  corporate  credit  card program and problem solution with billing errors, late payments, etc., with cost center and companies.

8.   Researches  and  prepares  appropriation  expenditure  adjustments  and  maintains  related ledgers  for  all agency    refunds  and  returned  warrants;  answers  problem  inquiries concerning  payment  of  invoices  and maintenance  of accounting  records, reviews inconsistencies and recommends a more efficient and effective accounting practices.

9.    Perfoms  other  duties  as  assigned  or  required  which  are  reasonably  within  the scope  of  the  duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration and accounting. 

2. Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.

Employment Conditions

1.  Successfully complete of a background check

2.  Successfully pass a drug screen

About the Agency

The Illinois State Police strives for excellence, seeking to be one of the premier policing agencies in the country.  Our core values are Integrity, Service and Pride.  We are seeking individuals with similar values to join us on our mission to promote public safety.

 

Work Hours:  Monday - Friday 8:30am - 5:00 pm  
Work Location: 801 S 7th St Springfield, IL 62703-2487  
Agency Contact: 
ISP.JobPostings@illinois.gov

Job Family:  Fiscal/Finance/Business  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Submit completed application via email (include Job Requisition ID in Subject line) to:

ISP.JobPostings@illinois.gov  

or mail your application to:
Illinois State Police

Office of Human Resources 
801 S. 7th St., Ste. 700 Annex
Springfield, IL 62703

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The ISP is a Drug Free Workplace