ACCOUNTANT SUPERVISOR

Position Overview

Under direction of the Assistant Chief, independently performs complex, professional, agency level accounting and auditing duties in decentralized accounting system and supervisory duties over accounting staff. Serves as assistant to the Accounts Payable Unit Manager.

Job Responsibilities

1.  Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.

2.  Organizes, plans, assigns, directs and controls workflow through subordinate staff. Monitors staff responsibilities for fiscal control activities; such as, verifying all transactions are in compliance with rules, regulations, and procedures established by the Agency, the Office of the Comptroller, Department of Central Management Services, the Governor's Travel Control Board, and other regulating agencies; oversees maintenance of agency-level control of automated accounts payable subsidiary and travel ledgers/files.

3.  Communicates with the Office of the Comptroller regarding any voucher modifications and coding or procedural questions. Serves as liaison for the Agency with the Office of the Comptroller in error resolution or when information is requested.                                                      

(Job Responsibilities continued)

4.  Provides training and technical accounting assistance to staff; prepares training material; responds to technical inquiries, providing direction and guidance; informs supervisor of any issues with work flow and provides recommendations for improvements.

5.  Prepares material for status reports and fiscal bulletins; provides justification of resource needs for various cost centers; develops procedures to promote efficiency and coordination for payment controls; performs research, gathers data, and prepares various reports and documents for supervisor and other· management personnel; coordinates accounts payable control, reporting, and department travel control activities; prepares a variety of financial reports for management purposes, budgeting, and statutory reporting requirements; and coordinates with vendors and cost centers in problem resolution and response to inquiries.                                                

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6.  Serves as liaison between the Office of Finance, cost center's accounting staff, and the Agency's automated accounting system in requesting additional funds for encumbrances and error resolution and for projection of budget deficiencies and surpluses; reconciles encumbrances reports with agency accounting system reports to assure transactions have been properly posted to the system and assists and advises cost center's staff with enor resolution.

7.  Responsible for Court of Claims processing for invoices not paid within the constraints of the fiscal year; coordinates  the completion of the Departmental  Response for cases processed  through the Illinois Attorney General's  Office;  assists  in  investigations  and  reporting;  coordinate the  Agency's  corporate  credit  card program and problem solution with billing errors, late payments, etc., with cost center and companies.

8.   Researches  and  prepares  appropriation  expenditure  adjustments  and  maintains  related ledgers  for  all agency    refunds  and  returned  warrants;  answers  problem  inquiries concerning  payment  of  invoices  and maintenance  of accounting  records, reviews inconsistencies and recommends a more efficient and effective accounting practices.

9.    Perfoms  other  duties  as  assigned  or  required  which  are  reasonably  within  the scope  of  the  duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration and accounting. 

2. Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.

Employment Conditions

1.  Successfully complete of a background check

2.  Successfully pass a drug screen