ACCOUNTANT SUPERVISOR
Springfield, IL, US, 62703-2487
Agency: Illinois State Police
Closing Date/Time: 07/01/2022
Salary: $4,793.00 - $7,089.00 Monthly - Anticipated $4,793, CBA language applies
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
**DO NOT CLICK THE APPLY BUTTON**
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #
16408
Position Overview
Under direction of the Assistant Chief, independently performs complex, professional, agency level accounting and auditing duties in decentralized accounting system and supervisory duties over accounting staff. Serves as assistant to the Accounts Payable Unit Manager.
Job Responsibilities
1. Serves as working supervisor; assigns and reviews work; provides guidance and training to assigned staff; counsels staff regarding work performance; reassigns staff to meet day-to-day operating needs; establishes annual goals and objectives; approves time off; prepares and signs performance evaluations.
2. Organizes, plans, assigns, directs and controls workflow through subordinate staff. Monitors staff responsibilities for fiscal control activities; such as, verifying all transactions are in compliance with rules, regulations, and procedures established by the Agency, the Office of the Comptroller, Department of Central Management Services, the Governor's Travel Control Board, and other regulating agencies; oversees maintenance of agency-level control of automated accounts payable subsidiary and travel ledgers/files.
3. Communicates with the Office of the Comptroller regarding any voucher modifications and coding or procedural questions. Serves as liaison for the Agency with the Office of the Comptroller in error resolution or when information is requested.
(Job Responsibilities continued)
4. Provides training and technical accounting assistance to staff; prepares training material; responds to technical inquiries, providing direction and guidance; informs supervisor of any issues with work flow and provides recommendations for improvements.
5. Prepares material for status reports and fiscal bulletins; provides justification of resource needs for various cost centers; develops procedures to promote efficiency and coordination for payment controls; performs research, gathers data, and prepares various reports and documents for supervisor and other· management personnel; coordinates accounts payable control, reporting, and department travel control activities; prepares a variety of financial reports for management purposes, budgeting, and statutory reporting requirements; and coordinates with vendors and cost centers in problem resolution and response to inquiries.
(Job Responsibilities continued)
6. Serves as liaison between the Office of Finance, cost center's accounting staff, and the Agency's automated accounting system in requesting additional funds for encumbrances and error resolution and for projection of budget deficiencies and surpluses; reconciles encumbrances reports with agency accounting system reports to assure transactions have been properly posted to the system and assists and advises cost center's staff with enor resolution.
7. Responsible for Court of Claims processing for invoices not paid within the constraints of the fiscal year; coordinates the completion of the Departmental Response for cases processed through the Illinois Attorney General's Office; assists in investigations and reporting; coordinate the Agency's corporate credit card program and problem solution with billing errors, late payments, etc., with cost center and companies.
8. Researches and prepares appropriation expenditure adjustments and maintains related ledgers for all agency refunds and returned warrants; answers problem inquiries concerning payment of invoices and maintenance of accounting records, reviews inconsistencies and recommends a more efficient and effective accounting practices.
9. Perfoms other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in business administration and accounting.
2. Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.
Employment Conditions
1. Successfully complete of a background check
2. Successfully pass a drug screen
About the Agency
The Illinois State Police strives for excellence, seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
Work Hours: Monday - Friday 8:30am - 5:00 pm
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Job Family: Fiscal/Finance/Business
CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Submit completed application via email (include Job Requisition ID in Subject line) to:
or mail your application to:
Illinois State Police
Office of Human Resources
801 S. 7th St., Ste. 700 Annex
Springfield, IL 62703
Current State Employees:
- Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer – Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s) will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
The ISP is a Drug Free Workplace