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ACCOUNTANT SUPERVISOR-WORKING ACCOUNTANT SUPERVISOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 12, 2022
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  10855

Agency:  Environmental Protection Agency  
Closing Date/Time:  01/27/2022 
Salary:  $4,793.00-$7,089.00 Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #10855

Job Responsibilities

30% 1. Oversees, assigns, reviews, and coordinates professional accounting activities related to the Agency’s fee and receipts activities and records for the Director/Chief of Staff, Chief Financial Officer (CFO) Finance Section, Cash Management & Cost Recovery/Fees Sub-units;

  • Performs standard daily accounting procedures within the Cash Management Unit to determine policies and procedures are being followed
  • Conducts auditing to ensure that procedures and methods used by the Agency’s Cash Management Unit comply with the Statewide Accounting Management System (SAMS) Manual issued by the State of Illinois Office of Comptroller (IOC)
  • Prepares Receipt Deposit Transmittal forms to be submitted to the IOC to ensure Agency receipts are posted to the correct funds in a timely manner
  • Prepares Expenditure Adjustment Transmittal forms to be submitted to the IOC as needed to request that refunds are posted to the correct Agency funds in a timely manner
  • Posts corrections to Agency accounts related to receipt transactions which were posted incorrectly and complete any Receipt Transfer Request forms to be submitted to the IOC as needed
  • Researches payments received related to Agency accounts for which no supporting documentation was provided by the customer to ensure payments are posted correctly
  • Serves as backup to unit staff as needed, including processing daily receipts as needed

25% 2. Serves as a working Accountant Supervisor of the professional staff for the Cash Management & Cost Recovery Sub-units;

 

(Job Responsibilities continued)

  • Assigns and review work related to processing of receipts, billings of Agency’s fees and cost recovery accounts and collection of past due fees 
  • Provides guidance and training to assigned staff
  • Counsels staff regarding work performance
  • Completes, discusses, and signs performance evaluations
  • Establishes annual goals and objectives
  • Reassigns staff to meet day-to-day operating needs and achieve program objectives
  • Approves time off

20% 3. Oversees, assigns, reviews, and coordinates accounting activities related to the Agency’s accounts receivable records;

  • Directs agency staff working with Agency’s fee billings which include account receivable balances of Federal and State permitted sources and voluntary participants in the Site Remediation Program to ensure compliance with the Agency’s accounts receivable policies
  • Assists in examining and verifying accounts receivable records to resolve discrepancies in account balances, non-payment of bills, errors in billing and other daily problem resolution in the maintenance of accounts
  • Tracks collection status of receivable accounts
  • Prepares quarterly accounts receivable reports to be filed with the IOC

(Job Responsibilities continued)

  • Responds to inquiries received related to accounts receivable balances and billings and prepare follow-up correspondence and related documentation
  • Reviews account referrals to the IOC’s Illinois Debt Recovery Offset Portal (IDROP)
  • Reviews account referrals to Private Collection Agencies
  • Assists in the production of Bad Debt write-off’s related to uncollectible accounts receivable

20% 4. Assists the Accounting and Cash Management Unit Manager/Certified Public Accountant (CPA) in maintaining the accounting general and subsidiary ledgers for accounts maintained by the Agency;

  • Assists in the reconciliation of the Comptroller’s Revenue Status Report with the Statewide Accounting Program, Systems, Applications, Processes (SAP) to identify the source of discrepancies and determine corrective action to bring the Agency receipt accounts into balance with the Comptroller
  • Assists in the maintenance and review of accounts receivable subsidiary ledgers
  • Formulates, maintains, and examines complex Agency reports based on various criteria for use as related to accounts receivable and receipts to be used by Agency staff

(Job Responsibilities continued)

  • Maintains records related to the Agency’s SAP Check Scanning and Tracking System to ensure all receipt accounts are properly setup up to allow for accurate postings
  • Responsible for monthly close out of the Agency’s timecards and the Program Reporting System and requesting the monthly reports to be used by Agency staff
  • Assists in the compilation of data for submittal to external and internal auditing bodies engaged in auditing Agency financial records and statements
  • Assists in the compilation of data needed for the preparation of the Agency’s GAAP Packages

05% 5. Perform other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of four years college, with courses in business administration and accounting.
  2. Requires two years of professional experience in accounting, external auditing, budgetary planning and control or public accounting.

Knowledge, Skills, and Abilities

  1. Requires extensive knowledge of accounting and auditing theory, principles, methods and procedures.
  2. Requires extensive knowledge of laws, rules and regulations relating to state or non-state accounting or auditing procedures.
  3. Requires working knowledge of office methods, procedures, standard office accounting machines and equipment.
  4. Requires ability to prepare comprehensive accounting reports.
  5. Requires ability to determine violations and noncompliance with the law and to detect and explain significant irregularities.
  6. Requires ability to review detailed work including written or numerical data and to make calculations rapidly and accurately.
  7. Requires skill and ability to evaluate more difficult accounting problems and to analyze and interpret more complex accounting records.
  8. Requires ability to supervise a staff of subordinates engaged in general accounting, budgeting or external auditing activities.
  9. Requires ability to establish and maintain satisfactory working relationships and to deal tactfully with controversial problems.
  10. Requires working knowledge of microcomputers and software packages such as Microsoft Excel and Word.

 

Work Hours:  8:30-5 Mon-Fri  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:

Kathy Taylor

1021 North Grand Avenue East MC#37

 PO Box 19276

 Springfield, IL 62794-9276

 (217)785-1745

 Fax (217)524-6907

 

Submit via email to:

EPA.HR.JobApplications@Illinois.gov

 

Job Function:  Administration/Management; Fiscal/Finance/Business  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.