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ACCOUNTING & FISCAL ADMINISTRATION CAREER TRAINEE - 0014000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Feb 11, 2021
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  766

Agency:  Environmental Protection Agency  
Closing Date/Time:  03/01/2021 
Salary:  $3,544-$5,001 Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:

We are currently transitioning our application process away from paper process to an electronic application process.  This position has not been transitioned please follow the directions/links below when applying to this position.  

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency email listed below.

Bid ID#/Job Requisition

766

For Informational purposes only:

Targeted Title- Accountant   Bid ID#/Job Requisition: 771

Job Responsibilities

Under immediate supervision of the Post-Construction Unit Supervisor, in the Infrastructure Financial Assistance Section (IFAS), participates in an Agency sponsored training program of six to twelve months. Receives training to perform accounting work related to maintenance and tracking of grant/loan program activity; reviews grant/loan agreements to verify compliance with State and Federal regulations; drafts status letters for funding recipients; and is trained to perform a variety of complex calculations required to produce various reports related to funding recipient activity and program operations.

20% 1. Receives training to process requests for disbursements from funding recipients in a timely and accurate manner by reviewing invoices for eligibility against grant/loan agreements, contracts and State and Federal laws and regulations governing the programs; comparing expenses to budgets; calculating appropriate disbursement amounts.

20% 2. Receives training to review executed contracts for assigned projects in a timely and accurate manner to ensure that all necessary information is included. Process change orders to contracts in a timely and accurate manner by effectively communicating with funding recipients, their consulting engineers, and IFAS project managers. Makes accurate adjustments to project budgets as approved by change orders.

15% 3. Receives training to monitor the status of each assigned project to ensure that construction is proceeding according to schedule and disbursements are requested according to the approved disbursement schedule. Effectively communicate with funding recipients, their consulting engineers, and IFAS project managers to resolve any discrepancies with the IL EPA approved construction schedule or the approved disbursement schedule.

15% 4. Receives training for assisting with final grant/loan close-outs and the preparation of final grant/loan amendments by obtaining all necessary final closing documents through contact with the funding recipient, their consulting engineer, and IEPA regional field office staff; ensuring all necessary dates have been entered into the Loan and Grant Tracking System (LGTS), and; adjusting project budget figures in LGTS to reflect final costs.

10% 5. Receives training to maintain accurate information in the (LGTS) on all assigned projects. Utilizes Microsoft Excel to prepare and maintain various tracking reports. Receives training preparing various letters to funding recipients regarding the status of their project.

(Job Responsibilities continued)

10% 6. Receives training in the preparation of billings to loan recipients and monitors repayments to assure full and prompt repayment of loans. Monitors repayment information received from the Trustee to ensure accurate processing. Performs immediate follow-up with the Trustees and loan recipients when repayments are not timely, or if discrepancies arise. Make adjustments to loan amortization schedules and repayment invoices to accommodate requests by loan recipients for early payments.

05% 7. Receives training with processing and tracking of funding agreements and amendments. Ensures that grant/loan agreements and subsequent funding increases/decreases are obligated in a timely manner.

05% 8. Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Education Degree

 

  • Requires a bachelor’s degree in accounting or an allied field.

  • This class is included as an Upward Mobility Program credential title.

Knowledge, Skills, and Abilities

 

  • Requires ability to prepare comprehensive written and oral reports.
  • Requires ability to understand and follow oral and written instructions.
  • Requires ability to profit from training received in the designated area of state government.
  • Requires ability to establish and maintain harmonious working relationships with other employees and agency representatives.

Education Major

 

  • Accounting or an allied field

 

Work Hours:  8:30-5 Mon-Fri  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:  

Kathy Taylor

1021 North Grand Avenue East MC#37
 PO Box 19276
 Springfield, IL 62794-9276
 (217)785-1745
 Fax (217)524-6907

 

Where to Apply:

Submit appropriate documentation via email to:
EPA.HR.JobApplications@Illinois.gov


Job Function:  Fiscal/Finance/Business  

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees Seeking Reinstatement:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.