ACCOUNTS PAYABLE & RECEIVABLE ACCOUNTANT (ACCOUNTANT, UMP)
Springfield, IL, US, 62702
Agency: Department of Healthcare and Family Services
Job Posting ID: IG41939
BPIS: 07822
Class Title: ACCOUNTANT - 00130
Skill Option: None
Bilingual Option: None
Start Date: 10/16/2024
Closing Date/Time: 10/30/2024
Salary: Anticipated Starting Salary $4,766 monthly; Full Range $4,766 - $6,632 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number IG41939
Position Overview:
The Department of Healthcare and Family Services, Office of Inspector General (OIG) is seeking to hire an Accountant to assist in the fiscal operations of OIG’s Administrative Support Unit Collections section staff. The ideal candidate will have an accounting background and working knowledge of establishing Account Receivables and Account Payables. The ideal candidate will have working knowledge of establishing and monitoring account receivable ledgers and processing Account Payable invoices. Additionally, the ideal candidate will be familiar with working in accounting systems and have familiarity with running account Payable and receivable reports.
HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Essential Functions
- Under general supervision, serves as Accounts Payable and Receivable Accountant for the Office of Inspector General (OIG) Fiscal Management Section
- Assists with the monitoring of account receivables to ensure that payments are received and accounts are maintained on a daily and monthly basis
- Receives monthly employee and external vendor invoices
- Assists staff with running monthly reports and entering data into the OIG Monthly Collection Report spreadsheet
- Assists staff with running reports and compiling the quarterly State Collection Act Accounts Receivables (SCAAR) report that is submitted to the Agency’s Bureau of Fiscal Operations
- Drafts and sends out monthly collection letters to clients and providers who have an established account receivable using software programs such as Microsoft Word
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, with courses in business administration and accounting or four (4) years of technical accounting experience.
- *Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification
Preferred Qualifications
- Elementary knowledge of professional accounting principles, methods and procedures
- One (1) year of experience with accounting systems such as the Systems Applications and Products (SAP)
- One (1) year of experience with case management systems
- One (1) year of experience maintaining and monitoring account receivable ledgers
- One (1) year of experience working with account payable and receivable reports
- Two (2) years of experience using Microsoft Word and Microsoft Excel
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history
- Requires ability to travel in the performance of duties, with overnight stays as appropriate
- Requires the ability to utilize and maintain state issued equipment such as a laptop
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday - Friday 8:30a.m. - 5:00p.m.
Work Location: Springfield - 2200 Churchill Rd
Email: HFS.OIGApps@illinois.gov
Posting Group: Fiscal, Finance & Procurement
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobility contractual rights for this position, employees must apply internally and upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield