ACCOUNTS PAYABLE SUPERVISOR(PSA, Opt. 2)

POSITION SUMMARY

The Department of Central Management Services (CMS) is seeking to hire an Accounts Payable Supervisor for the Office of Finance and Management (OFM). Under general direction, this position performs Supervisory duties such as assigning work, counseling staff  and providing training and assistance to assigned staff.  The position serves as a liaison between agency Bureaus, the Comptroller's Office and outside entities regarding AP processing and ensures AP processing is completed in accordance with established procedures and laws. An ideal candidate will have a proven background in AP processing, a strong attention to detail, have strong written and oral communication skills, and have experience with the operating systems and software used by CMS. We invite all qualified individuals to apply. 

POSITION ESSENTIAL FUNCTIONS

• Under general direction, serves as full line Accounts Payable (AP) Supervisor.
• Communicates with Agency Bureaus, the Comptroller’s Office, and outside entities regarding accounts payable processing.
• Reviews and monitors accounts payable related documentation for accuracy, compliance, appropriate approval, completion, etc.
• Analyzes and evaluates, on an on-going basis, the operational aspect of the Accounts Payable functions for the purpose of updating management effectiveness.
• Serves as an advisor to the CMS Accounting Operations Manager.
• Directs the compilation and preparation of various weekly and monthly production and statistical reports.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

MINIMUM QUALIFICATIONS

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in business administration, accounting, or finance.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in accounting, external/internal auditing, or public accounting

PREFERRED QUALIFICATIONS

• Prefers three (3) years professional experience working with  governmental accounts payable, methods, and procedures. 
• Prefers three (3) years professional experience working with laws, rules and regulations relating to governmental accounting, such as Illinois Statutes, Travel Guide for State Employees, and Statewide Accounting Management System (SAMS). 
• Prefers three (3) years professional experience working with Enterprise Resource Planning (ERP) software such as Systems Applications Products (SAP), database management systems such as HANA, Statewide Accounting Management System (SAMS) and standard office software packages (such as Microsoft Excel, Word and Outlook). 
• Prefers one (1) year of supervisory, lead worker, or a comparable leadership role in directing accounts payable functions. 
• Prefers the ability to prepare comprehensive accounting reports, determine violations and noncompliance with the law, detect and explain significant irregularities, and to organize and perform a large volume of time-sensitive tasks. 
• Prefers skill and ability to evaluate more difficult accounting problems, analyze and interpret more complex accounting records, and resolve more difficult accounting discrepancies. 
• Prefers ability to establish and maintain satisfactory working relationships and to deal tactfully with controversial problems.  
• Prefers a registered or licensed CPA and/or a bachelor’s degree in accounting, business administration, or finance.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires a valid driver’s license.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State's more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable services to all Illinois citizens.  The Agency's mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves.  Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle fleet oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination. 

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx