We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 26, 2023

Springfield, IL, US, 62704

Job Requisition ID:  27817

Agency: Board of Elections 
Closing Date/Time: June 9th, 2023 4:00pm 
Salary: $3,339.00 - $7,861 monthly 
County: Sangamon
Number of Vacancies: 1


The SBE is a non-code agency and DOES NOT accept CMS-100 applications.
Click here to download a State Board of Elections Employment Application (Download PDF reader).

Please complete the application and resume and mail or email to:


Danielle Martinez

2329 S. MacArthur Blvd. 

Springfield, IL 62704

Job Responsibilities

Under direct supervision of the Human Resource Manager and under general direction of the Director of Administrative Services, serves as direct support to human resource operations for the State Board of Elections. Assists the Human Resource Manager with all aspects of payroll processing and personnel matters. Creates various technical reports. 


Serves as back-up payroll officer in the absence of the HR Manager. Responsible for entering all payroll transactions via the Central Payroll System. Ensures that data is entered accurately and in accordance with payroll schedule.  Makes sure that employee payroll coding matches employee information in the Benefits Program and identifies and corrects discrepancies. Keeps up-to-date on all statewide changes that impact payroll.


Utilizes Personnel Program to create all employee personnel transactions, in accordance with the Administrative Code and SBE Personnel Policy. Works directly with agency Directors to ensure timely completion of employee evaluations and personnel transactions. Processes transaction forms that track all changes to employees personal and payroll information. 


Serves as the primary back-up Receptionist in the Springfield Office, as needed; including daily lunch and break coverage. Serves as the secondary back-up Facility Services Specialist, as necessary.

(Job Responsibilities continued)

Assists Human Resource Manager with complex tasks such as: Leaves of Absence (Occupational and Non-occupational), Family Medical Leave, Maternity and Paternity Leaves, etc. Assists with all aspects of hiring; ensures that job descriptions are current and that postings are accurate and timely; contacts candidates and schedules interviews; prepares all documents required for the interview process. In addition, provides clerical support through means of typing from rough draft letters, memos, reports, and other documents. Maintains the filing systems for current and former Board employee personnel files; payroll vouchers; and timekeeping records.


Assists Human Resource Manager with creation of complex Quarterly and Annual Affirmative Action (AA) and Equal Employment Opportunity Reports (EEO) as required by the Department of Human Rights. Generates both New Hire and Promotional Monitors as support for aforementioned reports. Tracks and records numbers of employees with disabilities and areas of concern regarding positions that are not at parity in regards to minority hiring’s.  Attends training on fair practices regarding EEO and AA Hiring practices. 


Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

Requires college degree in related field or two (2) years equivalent experience in a professional office setting.  Requires good administrative, organizational and teamwork skills.  Working knowledge of State agency operations policies and procedures desirable. Experience with current statewide payroll and benefits systems desirable. In addition, knowledge of composition, grammar, spelling and punctuations, accurate typing skills and word processing experience; experience in operation of manual and automated office equipment.

This position title has the potential to participate in our hybrid telework arrangement (up to 2 remote days per week) and is eligible for our tuition reimbursement programs (100% of tuition costs covered). Upon accepting this position, you will be eligible to enroll into the State of Illinois Group Insurance Program, which includes various highly competitive and low cost coverage options for health, dental, vision, and life insurance. In addition this position offers a competitive time off package, including: 12 paid sick days per calendar year (accrual basis); a minimum of 10 paid vacation days per calendar year (accrual basis); 3 personal days per calendar year; and 12 paid state holidays per calendar year.


The SBE welcomes all and promotes workplace diversity. It is our individual traits, character, and experiences that make each of us special and unique. It is only when we bring that individualism together and work as a diverse team that we thrive. There is no place for discrimination based on race, religion, culture, sexual identity or orientation, age, or disability at the State Board of Elections.


Nearest Major Market: Springfield