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ADMINISTRATIVE ASSISTANT I - 0050100

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 3, 2021
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  2827

Agency:  Department of Natural Resources  
Closing Date/Time:  05/17/2021 
Salary:  $4361 - $6444 per month 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #12-10-6144 

Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

 

The Office of Oil and Gas Resource Management is the regulatory authority in Illinois for permitting, drilling, operating, and plugging oil and gas production wells. The Office implements the Illinois Oil and Gas Act and enforces standards for the construction and operation of related production equipment and facilities.  In addition, the Office regulates the injection of fluids into underground injection wells, through the UIC Program, and cleans up abandoned well sites through the PRF and Landowner Grant Programs.

Job Responsibilities

Under general direction, assists in developing administrative policies and procedures, serves as the divisional representative on departmental committees; completes special projects as assigned; serves as staff assistant acting in liaison capacity representing the Division Administrator in conferring with agency personnel, state and federal agencies.

  1. (35%)       Functions as a staff assistant to the Assistant Office Director, planning, developing and implementing administrative policies, procedures, and programs; makes recommendations on administrative matters; represents the Assistant Office Director at meetings; interprets directives by the Assistant Office Director and responds either orally or in writing as the situation demands; researches information for letters, memos and reports; conducts investigations and studies.
  2. (25%)       Gathers data and statistics and prepares reports for the Assistant Office Director; compiles reports to assist in determining compliance with the division's regulatory programs and agency goals and objectives; gathers information for and assists in the preparation of division's regulatory reporting to state and federal agencies.
  3. (15%)       Initiates office procedures including setting up and organizing confidential filing systems, managing division document imaging system, oversees internal policies and procedures, makes recommendations with regard to various office areas, (such as mail control, duplicating, telecommunications, etc.), recommends and implements divisional clerical support policies and procedures for the Springfield office and two field offices.
  4. (15%)       Assists in the review of program expenditures and accounting procedures; coordinates division compliance with various administrative requirements such as ADA, EEO, audits, personnel regulations, contract compliance, purchase requirements, rulemaking, etc.; gathers information related to FOIA requests and compiles for presentation to the Agency FOIA Officer.
  5. (  5%)       Serves as liaison with agency management personnel and with other state and federal agencies regarding divisional programs and operations. Participates in supervisory staff meetings providing section administrators with input and direction into operational methods.
  6. (  5%)       Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

  • Requires knowledge, skill and mental development equivalent to completion of four years of college preferably with courses in public or business administration.
  • Requires a minimum of one year of professional experience with a public or private organization or completion of an agency approved professional management training program. 
  • Requires experience preparing detailed reports.
  • Requires experience dealing with the general public, legislators, state and federal agencies and industry trade groups.

Work Hours:  Mon-Fri 8:00 AM - 4:30 PM, 1/2 hr. lunch, Sat-Sun Off  
Work Location: One Natural Resources Way, Springfield, IL 62702-1813  
Agency Contact:

Dan Brennan

Illinois Dept. of Natural Resources

One Natural Resources Way

Springfield, IL  62702

Email: dan.brennan@illinois.gov

Phone #:  217-782-7756

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: cmsapplications@fakeaddress.com (explain how you would like to receive the paper application/bid forms)

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

 


Nearest Major Market: Springfield