ADMINISTRATIVE ASSISTANT I

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as an Assistant Legislative Liaison in the Division of Governmental Affairs. This individual will be responsible for supporting the Division of Governmental Affairs in tracking legislation, determining Department positions and policies, and communicating those to the Governor’s Office, General Assembly, and other external stakeholders. Applicant will be responsible for many functions in the Division, such as reviewing legislation, tracking Department positions on legislation, assisting in the administration of boards and commissions, and other special projects.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) 
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx.

Essential Functions

• Assist supervisor with liaison functions with the Governor’s Office, General Assembly staff, and other State agency legislative offices regarding Departmental policies and positions, results of hearings, floor action, administrative rules, and other related information.
• Acts independently to determine Department’s policies while representing the Director.
• Assists in the development of Department initiated legislation.
• Assists in the administration of functions of the Division on behalf of the Division Chief, including administration of agency-wide boards and commissions, communicating with legislative offices, filing administrative rules, and other priorities as assigned by the Division Chief.
• Confers with the Director of the Department of Public Health on Departmental policies and procedures regarding health-related legislation.
• Assists with special projects of a multi-jurisdictional nature.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year experience with legislative policies and positions, results of hearings, floor action, and other related information.
• One (1) year experience representing an organization interacting with external stakeholders.
• One (1) year experience drafting bills, position papers, and other materials necessary in development of the legislation.
• One (1) year experience communicating both orally and in writing.
• One (1) year experience creating complex documents or reports.

Conditions of Employment

• Requires the ability to travel.
• Requires possession of a valid drivers license.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.