ADMINISTRATIVE ASSISTANT I

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to under general direction, serve as staff assistant for the Compliance Assurance Certification Program, performing a variety of functions pertaining to the licensure and certification of long-term care programs. Serves a working supervisor to clerical staff.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• As staff assistant, actively participates in the planning, development and implementation of policy and procedures as related to compliance assurance program.
• Serves as working supervisor.
• Processes and tracks all state violations (deficiencies and no deficiencies) from participating facilities.
• Monitors and tracks all information related to Specialized Mental Health Rehabilitation Facilities (SMHRF) and works closely with SMHRF department to ensure clear and precise data transfer.
• Researches, composes, prepares, and generates correspondence, reports, legal orders and computerized transmissions of detailed data files.
• Trains staff in the evaluation, prioritization, processing and generations of documents received from the long-term care review staff to ensure accuracy and timeliness.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifcations

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency-approved professional management training program.

Preferred Qualifications

• Two (2) years of work experience in Microsoft Word, processing, and spreadsheet applications (i.e., Microsoft Word, Microsoft Outlook, Excel, PowerPoint, Smartsheets).
• Two (2) years of experience preparing correspondence in a professional manner consistent with applicable policies and procedures.
• Extensive knowledge of office practices, procedures, and programs.
• One (1) year of experience preparing complex written and oral reports.
• One (1) year of experience reviewing and proofing files for accuracy and completeness.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.