ADMINISTRATIVE ASSISTANT I

Position Overview

The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service and Pride. Under the Office of the Director, the FOID Card Review Board is responsible for providing a relief mechanism for individuals with firearms prohibitors while balancing this process with public safety. Advises petitioners on various requirements and procedures relating to petitions for review filed with the FOID Card Review Board . Coordinates the intake of document review requests and tracking such receipt as well as the FOID Card Review Board’s response in a case management database. Maintains records regarding relief granted or denied in response to petitions for review.  Performs liaison work as a representative of the Executive Director, with the Illinois State Police Firearms Services Bureau. Assigns and reviews work and reassigns staff to meet day‐to‐day operating needs, approving time off requests. We are seeking individuals with similar values to join us on our mission to promote public safety in state government.

About the Agency

​​The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Under general direction of the Firearm Owners Identification (FOID) Card Review Board, serves as a representative of the FOID Card Review Board with members of the public and their legal representatives as it pertains to the FOID Card Review Board’s Petition for Review procedures.
• Assists in the effectuation of consideration of Petitions for Review filed with the FOID Card Review Board and the execution of hearings before the FOID Card Review Board.
• Functions as a staff assistant to the Executive Director of the FOID Card Review Board, participating in the analysis of existing operations and systems to make recommendations leading to improved services and greater general efficiency.
• Supervises a small technical staff, who carry out the flow and processing of information and/or documents required for the FOID Card Review Board’s Petition for Review program.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• Prefers two (2) years’ experience working with state and federal laws and regulations pertaining to firearm possession.
• Prefers two (2) years’ experience applying the principles and practices of public administration.
• Prefers one (1) year experience working within the Joint Committee on Administrative Rules (JCAR) process.
• Prefers a working knowledge of the State of Illinois Procurement Code and processes.
• Prefers strong written and oral communication skills.
• Prefers proficiency with utilizing Microsoft Office products, such as Outlook, Word, and Excel.

Conditions of Employment

• Successfully pass background investigation.
• Ability to pass drug screening. 
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• • Flexible work schedules in many program areas
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.